Texas DIR/ESBD #26-010-Transit

Turnkey automatic passenger counting system for Concho Valley Transit

Concho Valley Council of Governments is seeking a turnkey passenger-counting system for the Concho Valley Transit District’s mixed transit fleet. - Buyer: Concho Valley Council of Governments (CVCOG), through the CVCOG Procurement Department, on behalf of the Concho Valley Transit District (CVTD). - Procurement: A complete automatic passenger counting (APC) solution, including transit-grade equipment and sensors, software and licensing, communications, integration, installation, configuration, calibration, testing, and validation. No specific OEM, vendor, model, part number, or vehicle quantity is identified. - Products and quantities: - APC vehicle equipment and sensors, including mounting hardware, cabling, power supplies, communications equipment, interfaces, and accessories; quantity and part numbers are not specified. - APC software platform and licensing for passenger-count collection, processing, validation, storage, analysis, and reporting; quantity and part numbers are not specified. - Services: Project management, vehicle compatibility review and installation, integration with available vehicle systems, commissioning, training, documentation, warranty, ongoing technical support, maintenance, and software, firmware, and cybersecurity updates. - Notable requirements: The system must count boardings and alightings, support National Transit Database (NTD) reporting and statistical sampling, and integrate with available GPS/AVL, door-sensor, route, trip, and odometer data. Minimum stated accuracy is 95% under normal conditions, with preference for demonstrated accuracy of 97% or higher. It must support offline data buffering and later synchronization, and allow future fleet expansion. - Fleet and compliance: The fleet includes ADA-accessible cutaway buses and high-roof vans used for fixed-route and demand-response service. The solution must meet applicable Buy America requirements and CVCOG cybersecurity standards. - Commercial and performance terms: Estimated contract value is $300,000. Implementation is anticipated within about 180 calendar days after notice to proceed, followed by a five-year base term and up to three one-year renewal terms. The procurement calls for at least a one-year comprehensive warranty and all-inclusive pricing that identifies recurring costs.

Description

Concho Valley Council of Governments (CVCOG) is requesting proposals for a complete, turnkey Automatic Passenger Counter (APC) system for the Concho Valley Transit District. The solution is to capture passenger boardings and alightings across the transit fleet and support operational planning, service analysis, reporting, and National Transit Database requirements. The scope includes equipment, vehicle installation, software, integration, configuration, calibration, testing, training, documentation, warranty, and ongoing technical support. Proposals are due November 20, 2026, at 5:00 p.m.

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