SAM #36C24427Q0012

Wilmington VA Medical Center Snow Removal and Deicing Services

The Department of Veterans Affairs is seeking a five-year contract for snow and ice services at the Wilmington VA Medical Center. - Government buyer: Department of Veterans Affairs, Network Contracting Office 4; the attachment identifies Gary Hitt as the buyer. The Quality Assurance Surveillance Plan also identifies the Wilmington VA Medical Center. - Procurement: Firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) snow removal and deicing services. The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses. - Priced service items: - Item 0001: Snow, ice, and slush removal and salting in parking lots, roadways, and walkways for storm events with 0–12 inches of accumulation; quantity 60. - Item 0002: Snow, ice, and slush removal and salting in parking lots, roadways, and walkways for storm events with 12.1 inches or more of accumulation; quantity 20. - Item 0003: Salt-only service for parking lots, roadways, and walkways per winter storm; quantity 20. - Coverage and performance requirements: Services cover campus roads, lots, sidewalks, buildings, and the multi-level parking garage. The contractor must provide 24/7 response, mobilize for emergencies within one hour, clear areas safely and on time, and prioritize patient-care, ADA-accessible, emergency areas, and hydrants. - Notable controls: Use approved deicers and equipment; metal blades are prohibited, and the garage has specific chemical and equipment restrictions. Snow Control Sheets must be validated by the TPOC and supported with National Weather Service accumulation data for Mount Holly, New Jersey. Invoice documentation is subject to validation. - Contract value: $5,000 minimum guarantee and $500,000 estimated maximum; funds are obligated through individual task orders. - OEMs and vendors: No product OEMs, service vendors, or commercial vendors are named in the provided documents.

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in RFO Federal Acquisition Regulation (FAR) subpart 12. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This solicitation is issued as an RFQ, number 36C24427Q0012 for snow removal services at the Wilmington VAMC. The solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This Solicitation is set-aside for Service-Disabled Veteran Owned Small Business concerns. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 Landscaping Services, with a small business size standard of $9.5 million. The FSC/PSC is S218 Snow Removal/Salt. Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in 36C24427Q0012. All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. The contract period of performance (POP) is anticipated to be 11/01/2026 through 10/31/2031. Should issuance of the award occur on a different date, the performance period will be adjusted accordingly. Offerors are requested to quote Firm Fixed Price for all of the line items on the Schedule of Supplies and Services attached to this solicitation. Any award resulting from this solicitation will be issued on the Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. Contractor shall comply with all applicable wage & hour laws and is responsible for the correct wage titles. They can also be obtained online at: https://www.wdol.gov/. Wage determinations will be incorporated for the physical location where the work is being conducted. Quoters are responsible for complying with the applicable wage determination where the place of performance is identified.

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