Pennsylvania eMarketplace #276003

PLCB HVAC Preventive Maintenance and Corrective Service for Northwest Office Building

The Pennsylvania Liquor Control Board is seeking ongoing HVAC maintenance and corrective service for its Northwest Office Building in Harrisburg. - Buyer: Pennsylvania Liquor Control Board (PLCB), Purchasing and Contract Administration Division; Harrisburg, Dauphin County, Pennsylvania. - Scope: Preventive maintenance and requested repairs for the building’s existing chillers, cooling tower, pumps, air handlers, Data Aire cooling units and condensers, refrigerant monitor, and related components. No new equipment purchase is specified. - OEMs and equipment: York chillers (2, model YDT76) and air handler (1, model XTI042X069); BAC cooling tower (1, model 3272C-2); Teco Westinghouse motor (1, model 326T); Lincoln Electric Com. motor (1, model 284-U); Reliance Electric motor (1, model XN9428A1); Baldor Super E motor (1, model 254T); Marathon Electric pump motors (4, models 256T and 284T); A.O. Smith Century pump motors (3, model S213T); Westinghouse air handlers (2, model ABDP-6512); Bacharach refrigerant monitor (1, model HGM-M2-4); Data Aire cooling units (2, model DAAD-1032) and air-cooled condensers (2, model not specified); and Apollo Valve valve (model RPLF4A, quantity not specified). The equipment schedule also includes an air-handler supply fan for which only moving parts are listed, without quantity or model details. - Service requirements: Scheduled inspections and preventive maintenance, filter service, seasonal chiller startup and shutdown, and corrective service when requested. Initial inspection is required within 30 days after award, with monthly inspections thereafter and additional quarterly and annual tasks for some equipment. - Notable requirements: Contractor supplies labor, materials, tools, and equipment; handles and disposes of refrigerant, oils, and other hazardous materials; uses EPA-certified refrigerant recovery equipment and EPA-certified technicians; and provides service reports after visits. Corrective work and parts replacement require PLCB approval of an estimate in advance. Onsite diagnosis response is required within two hours during normal operating hours and four hours outside those hours.

Description

The Pennsylvania Liquor Control Board is seeking a contractor to provide labor, materials, supervision, tools, and equipment for inspections and preventative maintenance of HVAC equipment at the Northwest Office Building, 910 Capital Street, Harrisburg, Pennsylvania. Work includes filter service and corrective service when requested by the PLCB, with regular inspections and scheduled preventative maintenance. The contract term is one year from the effective date of January 1, 2027, with four additional one-year renewal options. The solicitation requires a mandatory site visit for bidders other than the incumbent contractor, and bids are due November 19, 2026, at 12:00 PM ET.

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