Virginia Loudoun Civic Plus #RFQ 714032

Loudoun County PRCS Grounds Maintenance Services Across Five Zones

Loudoun County is seeking contractors to maintain parks and community sites across five service zones, with recurring grounds work and annual landscape services. - Government buyer: County of Loudoun, Virginia, through the Department of Finance and Procurement, Division of Procurement, for Parks, Recreation and Community Services (PRCS). - Scope by zone: Grounds maintenance is divided into Zones 1–5. The County intends to select one contractor per zone; bidders may offer on one or more zones. - Services requested: Seasonal mowing, leaf removal, nuisance-ordinance mowing, landscape labor and recurring landscape maintenance, plus annual mulching, aeration, seeding or overseeding, and fertilization. - Mowing is generally scheduled for 30 weeks annually; selected Zone 4 sites are scheduled for 15 weeks. - Leaf removal is generally scheduled twice annually where specified. Landscape services are scheduled for 7, 15, or 30 weeks depending on the site; some schedule entries are marked not applicable. - Bolen Park plans identify mowing boundaries and no-mow areas, including around Segra Synthetic Fields, along with trail, curb, fence, and weed-eating requirements. Some areas are to be mowed every other week where indicated. - Notable requirements: Contractors must document at least five years of similar experience and provide three comparable references. Required credentials include VDACS pesticide-business and fertilizer-applicator credentials. Buffering and screening plants must be maintained, with dead or diseased plants replaced within 90 days, subject to possible seasonal extensions. A meeting with the Regency at Ashburn Home Owners Association (HOA), or its designated officers, is specified to clarify final landscape design. - Pricing and site details: Pricing is lump-sum by zone, with schedules and maps defining site-specific services, frequencies, boundaries, and exclusions. No equipment or product part numbers or purchase quantities are identified. - OEMs and vendors: No product OEMs or service vendors are named in the grounds-maintenance scope. Regency at Ashburn HOA is identified as a stakeholder, not as a vendor. One attachment summary separately lists consulting services for the Adult Crisis Receiving and Stabilization Center, part number 660834; this appears unrelated to the grounds-maintenance scope and should be verified. - Term: The initial performance term is one year, with up to six additional one-year renewal periods. Renewal price increases are capped at 3%. - Estimated value: No government estimate is provided; the range below is an analyst estimate for the multi-zone, multi-year requirement.

Description

The County of Loudoun, Virginia seeks multiple qualified contractors to provide grounds maintenance services at various Parks, Recreation, and Community Services (PRCS) sites. Site zones, pricing schedules, and maps are provided in the solicitation attachments, and bidders are strongly encouraged to inspect the work locations. The County intends to award one contract per zone; bidders may submit offers for one or more zones, with only one contractor selected for each zone.

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