Manchester Town Opengov #26/27-14

Motor oils, lubricants, hydraulic fluids, and greases for Town of Manchester fleet maintenance

The Town of Manchester Public Works Department is seeking a supplier for estimated quantities of lubricants and greases used in its vehicle and equipment fleet. - Government buyer: Town of Manchester, Public Works Department, Manchester, Connecticut. - Named OEMs and lubricant brands: Volvo, CAT/Caterpillar, BOMAG, Shell, John Deere, Toro, Mobil (shown as “Mobile” in one source description), Ford, and Cummins. - Requested products: - 2 drums Volvo L/70/90 axle oil, meeting Volvo WB-101 and WB-102. - 2 drums CAT D-6 final drive oil, TO-4 50W; 10 drums CAT D-6 transmission fluid, TO-4 30W; and 6 drums CAT D-6 hydraulic oil, TO-4 10W. Each drum is 55 gallons. - 5 drums BOMAG hydraulic oil specified as Shell Tellus 46M, and 2 drums Toro Ground Master hydraulic oil specified as Shell Tellus 68 AW-68; each drum is 55 gallons. - 55 gallons John Deere transmission and axle oil meeting J20C. - 360 pounds synthetic rear axle gear lubricant, specified as Mobil Lube SHC 75W-90, in 120-pound pails. - 250 gallons of bulk heavy-duty universal synthetic automatic transmission fluid and 2 drums of heavy-duty synthetic automatic transmission fluid, both meeting or exceeding TES-295 and TES-389. - 2 drums SAE 5W-30 motor oil meeting Ford WSS-M2C946-B1 (identified as “SAE SW-30” in the source table), and 6 drums SAE 5W-20 motor oil meeting Ford WSS-M2C945-A; drums are 55 gallons. - Heavy-duty EP grease, NLGI-2: 400 pounds in a 400-pound drum; 240 pounds in 120-pound drums; and 200 cases of 50 tubes each, with 14-ounce tubes. Also 105 pounds of EP grease 00 in 5-gallon pails, specified as 35 pounds per pail. - 1,500 gallons of bulk SAE 15W-40 heavy-duty motor oil meeting API CK-4 and Cummins CES 20086. - 400 gallons of bulk 32-weight hydraulic oil meeting Vickers 1-286S, M-2950-S, and 35VQ25. - Notable requirements: Quantities are estimates and may vary. Only virgin oils are accepted, and products must meet or exceed the listed specifications. Alternate brands may be proposed with technical documentation and a suitability warranty, subject to Fleet Manager acceptance. A vendor must offer a full line and be able to supply at least half of the listed products. Delivery is required within 72 hours of an order to Town fleet locations, with handling and inside delivery included and no extra freight charges or surcharges. Product identity, manufacturer, brand, and grade must be documented; Safety Data Sheets are required for awarded items. - Performance term: One-year initial term, with up to four additional one-year extensions by mutual agreement.

Description

The Town of Manchester is seeking bids for motor oils and lubricants used in vehicle and equipment maintenance. Products must meet or exceed manufacturer specifications, and bidders must carry a full line and be able to supply at least 50% of the listed products; only virgin oils are accepted. The Town intends to secure one vendor, with deliveries required within 72 hours after an order and delivery to the specified Manchester fleet locations. The contract term is January 1 through December 31, 2027, with up to four additional one-year extensions by mutual agreement.

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