Eastvale Planet bids #26-117FIN

SaaS ERP Platform and Implementation for City of Eastvale

The City of Eastvale Finance Department is seeking a replacement SaaS ERP platform and implementation services for its finance, HR, and payroll operations. - Buyer: City of Eastvale, Finance Department, Riverside County, California. - OEM/vendor: No required replacement OEM, product, or vendor is named. The current system being replaced is identified as Springbrook; it is not specified as the requested solution. - Core solution: Integrated SaaS ERP covering finance, human resources, and payroll. Finance needs include general ledger, bank management and reconciliation, procurement, vendor and contract management, accounts payable, billing and accounts receivable, budgeting, and fixed assets. HR needs include core HR, position control, employee records, benefits, leave, personnel actions, and employee self-service. - Optional functionality: Project and grant accounting, fleet and inventory management, recruitment, onboarding, time and attendance, offboarding, and learning management; optional modules are to be addressed and priced when offered. - Implementation and support: Project management, system configuration, business-process review, data conversion and migration, integrations, testing, training, documentation, deployment and go-live support, ongoing maintenance, and at least 12 months of post-go-live support. - Notable requirements: Configurable workflows; reporting, analytics, and dashboards; employee and vendor self-service; secure browser and appropriate mobile access; integration with retained City applications using documented APIs or standardized methods; and strong security, auditability, internal controls, regulatory compliance, and scalability. Providers must have at least five years of continuous experience delivering public-sector ERP software and implementation services. - Term and quantities: Five-year initial agreement, with two optional five-year extensions, for a potential maximum of 15 years. No fixed quantities or part numbers are specified.

Description

The City of Eastvale is seeking proposals for a modern, integrated Enterprise Resource Planning (ERP) solution to replace its existing ERP environment and support finance, human resources, payroll, and related administrative operations. The City seeks a Software-as-a-Service (SaaS) solution and related implementation services, including project management, configuration, business process review, data conversion and migration, integration development, testing, training, documentation, go-live support, and post-implementation support. The solution is expected to provide finance, HR, and payroll functionality, with optional functionality including project accounting, fleet and inventory management, recruitment, onboarding, time and attendance, and offboarding. Proposers must have at least five years of continuous experience providing public-sector ERP software and implementation services.

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