Florence Town Opengov #27-010

Freedom Fest entertainment booking and management services

The Town of Florence is seeking a contractor to book and manage musical entertainment for its annual Freedom Fest. - Government buyer: Town of Florence, Community Services Department, Florence, Arizona, in Pinal County. - Requested services: One contractor to identify, recommend, negotiate, book, schedule, and manage performers, and coordinate agents, artist requirements, travel, sound checks, event schedules, and on-site entertainment. A post-event report is also required. - Expected lineup: Two Town-approved opening/supporting acts of about 45 minutes each and one Town-approved headliner of about 90 minutes. No performers or music-industry vendors are named. - Budget and requirements: The stated $30,000–$50,000 not-to-exceed budget covers artist fees and related artist costs; the contractor’s fee and anticipated expenses must be itemized separately. The contractor must have at least five years of comparable experience, including events with 4,000 or more attendees and large outdoor concerts, expertise in artist booking and riders, and a Town of Florence business license. The Town retains approval authority over performers, lineup, fees, and commitments. The Town provides stage and production equipment separately, and the contractor coordinates with its production provider. - Period: Services are anticipated for one year, with possible month-to-month extensions at the Town’s discretion; the supplied draft agreement leaves its term and extension details blank. - Attachment scope caveat: The supplied attachment summaries also describe generic professional services and a separate, apparently unrelated on-call engineering-services opportunity. Those services are listed below because they appear in the attachments, but they do not match the entertainment solicitation. OpenGov is mentioned only as the submission platform for that engineering-services material.

Description

The Town of Florence seeks a contractor to provide entertainment and talent booking services for its 2027 Fourth of July Freedom Fest at the Multipurpose Fields in Florence, Arizona. The contractor will research, recommend, negotiate, secure, schedule, and manage up to three approved musical acts, coordinating with the Town and its production vendor. The Town retains approval authority over the lineup and related costs; the not-to-exceed budget for artist fees and associated artist-related costs is $30,000–$50,000. The resulting professional-services contract is for one calendar year from the effective award date.

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