SAM #36C26327Q0063

Minneapolis VA Integrated Pest Management Services

The Department of Veterans Affairs is seeking market-research information for integrated pest management at Minneapolis VA facilities and designated clinics. - Government buyer: Department of Veterans Affairs; Minneapolis VA Health Care System (MVAHCS), including the Minneapolis VA Medical Center; Network Contracting Office 23. - OEMs and vendors: No OEMs, vendors, or product manufacturers are named in the opportunity. - Requested service: Integrated pest management, including pest surveillance, trapping, treatment, pesticide application, pest removal, prevention recommendations, and service logs across specified buildings, grounds, and clinics. - Notable requirements: Bed bugs must be treated with convection heat, without chemicals inside the Medical Center. Treatment must exceed 120°F for at least five hours, cover at least 2,000 square feet per day, and be available the same day within four hours of notification. Monthly trained K-9 inspections are also required. - Additional scope: Emergency pest response within four hours; pigeon trapping and removal at Building 70; at least 18 insect light traps with approval; mouse stations at building entrances; and annual exterior perimeter pesticide treatment. Building 70 requires service at least twice weekly, with its two kitchens serviced weekly. - Performance period and notice status: One-year base period; no option periods are specified. This is a sources-sought market-research notice, not a request for proposals or an award.

Description

The Minneapolis VA Health Care System, Minneapolis VA Medical Center, is conducting market research in accordance with FAR 17.207 Exercise of Options for Guest Wireless Internet Services as described in the Preliminary Statement of Work below.

Sources Sought Notice This is a SOURCES SOUGHT NOTICE only, looking for businesses to provide the services listed in the Preliminary Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

Responses to this notice will be treated only as information for the Government to consider as part of its market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set-asides for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted, or competition-sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice, and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice.

The North American Industry Classification System (NAICS) code for this requirement is 561710, Exterminating and Pest Control Services, with an SBA Small Business Size Standard of $17.5 Million.

If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information, including a description of proof of capability and answers to all questions, to Alisha.Milander@va.gov on or before Thursday, October 22, 2026, at 12:00 PM Central Time.

Please provide answers, as appropriate, to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or failure to respond to select individual questions, will result in your response being determined as non-responsive.

Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.), as well as your firm’s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. State whether the requested services may be ordered against a government contract awarded to your organization (e.g., Federal Supply Schedule (FSS), General Services Administration (GSA), etc.). State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted, and for what tasks. Provide the estimated lead time to deliver a fully functioning solution as described in the Preliminary Statement of Work below. Complete the ITEM INFORMATION directly below this section for market research pricing for the services described in the Preliminary Statement of Work.

Item Information Item Number Description of Supplies/Services Quantity Unit Unit Price Amount 0001 Pest Control Services (Regularly Occurring and Emergency) Contract Period: Base POP Begin: 12-01-2026 POP End: 11-30-2027 PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services PRODUCT/SERVICE CODE: R499 - Support - Professional: Other 1.00 YR $________ $________

If applicable, VAAR 852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses. If applicable, FAR 52.219-14, Limitations on Subcontracting, will apply to the potential solicitation if set aside for Small-Businesses.

Disclaimer This Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. The deadline for this information is 12:00 PM Central Time on Thursday, October 22, 2026.

Preliminary Statement of Work

Description The Minneapolis Veterans Affairs Health Care System (MVAHCS) has a continued need for Integrated Pest Management Services (IPMS) that are part of a comprehensive Integrated Pest Management (IPM) program. IPM is a process for achieving long-term, environmentally sound pest suppression through the use of a wide variety of technological and management practices. Control strategies in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. Contractor-provided IPMS will be utilized as stated within this Statement of Work. IPMS will be utilized in all grounds and buildings herein the MVAHCS.

Integrated Pest Management Services (IPMS) Requirements The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application, and pest removal components of the IPM program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention. The Contractor must meet the performance expectations of the client in eradicating and suppressing the following pests: Indoor populations of rats, mice, wasps, cockroaches, ants, flies, spiders, and any other arthropod or common pest, including bed bugs. Pests located outside of the specified buildings, but within the property boundaries of the buildings, including raccoons, snakes, woodchucks, turkeys, bees and bee hives, birds, etc.

Contractor must eradicate bed bug infestations by means of the convection heat treatment method. No chemicals will be used to treat bed bugs within the Medical Center. Must be able to furnish and operate heat unit(s) and fan(s) equipment to raise room temperature above 120 degrees Fahrenheit and hold temperatures at that rate for a minimum of five hours. Must be able to provide same-day heat treatment within four (4) hours of notification of a positive bed bug sighting. Notification will be given during normal business hours, 8:00 AM–4:30 PM, Monday–Friday. Must be able to treat a minimum of 2,000 sq. ft. in same-day service. Provide monthly bed bug inspections via trained K9 to smell bed bugs, for routine areas of concern such as Building #10, #73, 1P, and any other areas of concern identified by the COR. Must be able to provide same-day emergency pest control services within four (4) hours of notification by telephone or email. Notification will be given during normal business hours, 8:00 AM–4:30 PM, Monday–Friday. Same-day treatment includes: Bed bug inspection by Pest Technician and company-owned K-9 Other pest emergencies as identified by COR Provide pigeon reduction/trapping services for Building #70 (Main building). Install/furnish a minimum of eighteen Insect Light Traps (ITL) in locations denoted in Attachment A. Light trapping equipment must be offered in different sizes for different applications. All ITL must have COR approval before hanging. Large — Dimensions: 53 1/8 × 13 1/8 × 5 5/8 or equal Medium — Dimensions: 28 × 10 ½ × 5 ¾ or equal Small — Dimensions: 24 ½ × 9 ½. Depth 6 1/8 to 1 5/8 or equal. Contractor-provided Pest Sighting Log Book, with items to be serviced at each date of service. The log book will be kept in Environmental Management Services (EMS) offices, BH-104, Research Building #49, and maintained by EMS and Research staff. Each building must be sprayed with protective outer pesticide around the perimeter of the building (at a minimum of three feet up and three feet out) annually. Each facility/building must be equipped with “catch-all” mouse trapping stations at each entrance, which are meant to capture small pests prior to entry. Monthly K-9 bed bug inspections will be performed in Fischer House I, Fischer House II, and Building 10, and on-call beds in Building 70. K-9 inspection service is listed in Attachment A. Building 70 has two main kitchens requiring separate weekly service to each of them. Pigeon trapping/removal is to be performed on the Building 70 roof.

Schedule of IPM See Attachment A. Installation Services include setup of ITL, catch-all stations, pigeon traps, and perimeter residual application to all buildings listed in Attachment A. Routine Services include a minimum of two service days a week to Building 70. Building 70 must have all ITL, catch-all traps, and kitchens serviced during these two days of service. In addition, all documented pest issues in the Pest Log Book will be treated on these two treatment days, including all buildings listed in Attachment A. On-Demand Services will be requested by the COR or delegate during normal business hours. See Attachment A for On-Demand Services. Must follow time request guidelines in section 4 of IPMS requirements.

Compliance / Regulations Contractor must obey all Environmental Protection Agency (EPA) regulations. Every pesticide bought, sold, or used in the United States must, by law, be registered by the U.S. EPA and in each of the states. EPA approves not only the product itself, but also each separate use for which it is intended, and the product label. Contractor is responsible for applying only those pesticides that are registered. Contractor must obey all Department of Transportation (DOT) regulations. Shipment of pesticides and other dangerous substances across state lines is regulated by the federal DOT. Contractor must obey all Occupational Safety and Health Administration (OSHA) regulations.

Inspection — Attachment A The right is reserved to thoroughly inspect and investigate the contractors’ vehicles, equipment, business reputation, past performance history, and other qualifications, and to reject any offer, irrespective of price, if it shall be administratively determined to be lacking any of the essentials necessary to assure acceptable standards of performance.

Location/BuildingInsect Light Trap SizeLocation 70LargeLoading dock (truck receiving) 70LargeLoading dock (truck receiving) 70LargeLoading Dock (smoke shack) 70LargeEmployee entrance 70MediumMorgue 70MediumOR Suite entrance 1 70MediumOR Suite entrance 2 70MediumCanteen Food serving area 70MediumAmbulance Bay 70MediumFlag Atrium Planters 70Medium1P Planters 70MediumNFS Dish Room 70MediumNFS Center Kitchen 70MediumNFS Pot Room 70SmallOP entrance 70SmallCanteen Starbucks Entrance 70SmallEmployee Entrance 70SmallPsych Entrance 70Small1P clinic Main Entrance

Routine Service Location/BuildingApproximate Sq. Ft.Preferred Service Schedule 937,518Upon request in log book 1023,336Upon request in log book 473,584Upon request in log book 4951,744Upon request in log book 49SV10,404Upon request in log book 6828,286Upon request in log book 6921,151Upon request in log book 701,580,582Tuesday and Friday 735,707Upon request in log book 7665,225Upon request in log book 7915,503Upon request in log book 8914,238Upon request in log book 22261,969Upon request in log book 22318,277Upon request in log book VISN16,884Upon request in log book Fisher House I4170Upon request in log book Fisher House II14606Upon request in log book

On-Demand Service Location/BuildingType of ServiceService Schedule MVAHCSK-9 InspectionOn Demand MVAHCSHeat TreatmentOn Demand MVAHCSEmergency Pest ServiceOn Demand Albert Lea VA ClinicK-9 inspection/Emergency ServiceOn Demand Shakopee VA ClinicK-9 inspection/Emergency ServiceOn Demand Hibbing VA ClinicK-9 inspection/Emergency ServiceOn Demand Lyle C. Pearson VA Clinic — MankatoK-9 inspection/Emergency ServiceOn Demand Ely VA ClinicK-9 inspection/Emergency ServiceOn Demand Maplewood VA ClinicK-9 inspection/Emergency ServiceOn Demand Northwest Metro VA Clinic — RamseyK-9 inspection/Emergency ServiceOn Dem Rochester VA ClinicK-9 inspection/Emergency ServiceOn Demand St. James VA ClinicK-9 inspection/Emergency ServiceOn Demand Chippewa Falls VA ClinicK-9 inspection/Emergency ServiceOn Demand Hayward VA ClinicK-9 inspection/Emergency ServiceOn Demand Rice Lake VA ClinicK-9 inspection/Emergency ServiceOn Demand Twin Ports VA Clinic — Superior WIK-9 inspection/Emergency ServiceOn Demand

K-9 Inspection Bed Bug Service Location/BuildingApproximate Sq. Ft.Schedule 1028,818Monthly 708,000Monthly 744,170Monthly 7514,606Monthly Fisher House I4170Monthly Fisher House II14606Monthly

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