Lowndes County School District Civicplus #LC-2026-431

Countywide coffee service, equipment rental, and supplies

Lowndes County is seeking one vendor to supply coffee service and related equipment and consumables for county buildings. - Government buyer: Lowndes County, Georgia — Purchasing Department; Amy Woods is named in the attachment. - OEMs and named brands: Maxwell House Master Blend coffee is specified. Sweet-N-Low is also named as a sweetener brand. Bidders must offer an unnamed comparable house-brand coffee; no equipment manufacturer or specific service vendor is identified. - Requested products: Coffee machine and two glass coffee pots per location; Maxwell House and comparable house-brand coffee in caffeinated and decaffeinated varieties; filters; stirrers; pure sugar; Sweet-N-Low; non-dairy creamer; and 12-ounce flat Styrofoam cups. Coffee and consumable quantities are not specified; bidders must state package sizes and units per box or container. - Services and requirements: Price equipment rental and setup/deposit, monthly delivery, and any other fees. Clean machines monthly, rotate pots regularly, and respond to emergency service requests within 48 hours. The County will purchase the lower-priced coffee brand for each type. - Term: One-year initial term with four optional one-year renewals, for up to five years total. Renewal-year price increases must be quoted.

Description

Lowndes County is seeking one vendor to provide coffee services for county buildings. The one-year contract includes rental of coffee machines and glass pots, coffee and related products, monthly deliveries, and servicing requirements; machines must be cleaned monthly and emergencies responded to within 48 hours. Bidders must provide prices for Maxwell House Master Blend and a comparable house brand, with the County purchasing the lower-priced caffeinated and decaffeinated coffee. The contract begins January 1, 2027, and may be renewed for four additional one-year terms.

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