Lone Star College System Ionwave #26-09-09

Lone Star College System Enterprise Media and Lecture-Capture Platform

Lone Star College System is seeking a cloud-hosted enterprise media and lecture-capture platform, plus migration and ongoing services, for use across its higher-education system. - Government buyer: Lone Star College System (LSCS), Procurement Department; based in The Woodlands, Texas. - Solution requested: A subscription-based video platform for streaming, media management, desktop/browser/mobile recording and editing, live streaming, AI-assisted captioning and authoring, interactive video assessments, analytics, and branded public portals. No specific platform OEM, model, part number, or user quantity is mandated. - Integrations and named vendors: D2L Brightspace is the primary LMS, with LTI 1.3/Advantage, deep linking, roster provisioning, and grade passback required. The scope also calls for imports from Zoom, Webex, and Microsoft Teams. Rev, 3Play, AST, and Verbit are named as human-captioning/audio-description workflow examples; Edpuzzle and Nearpod are interactive-video examples; YouTube and Facebook are optional syndication examples. YuJa is the legacy platform whose media must be migrated. - Migration and implementation: Migrate an estimated 417,386 legacy media items and 21,575.68 GB, including 121,579 MP4s and 126,278 videos with embedded questions. Preserve captions, quizzes, and metadata; remediate LMS links where feasible; and validate through a phased migration pilot, including quiz-score and viewing-completion grade passback. Implementation, training, and enterprise support are requested. - Key requirements: FERPA-aligned privacy, TX-RAMP certification, WCAG 2.2 AA and Section 508 accessibility, and at least 99.9% monthly uptime. Other requirements include support for more than 1,000 concurrent viewers during acceptance testing, secure offline mobile viewing, bulk export, searchable captions and slide OCR, accessibility reporting, and unlimited storage, streaming, and usage without overage charges. - Commercial scope: Annual pricing is requested for five years, covering subscription/licensing, hosting, support, implementation, migration tools, training, and any add-ons or customization; up to two additional one-year renewals may be agreed. No fixed service start or end date is specified. - Estimated value: No solicitation value is provided; a broad planning estimate for the five-year enterprise platform and services is $500,000–$3,000,000.

Description

Lone Star College System is requesting quotes for an enterprise media and lecture capture software solution. The scope includes a cloud-hosted video platform with recording and editing tools, streaming, accessibility and AI services, interactive video and analytics, and integration with D2L Brightspace. The work also includes migration of legacy media and related content, implementation, training, and enterprise support. Quotes are due electronically through the Lone Star College System e-Bid system by October 29, 2026, at 12:00 PM CT.

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