San Mateo Opengov #2027-RFQ-00168

San Mateo County Request for a High-Volume Mail Folder/Inserter

San Mateo County is seeking a high-capacity mail folder/inserter for its Human Resources Department mailroom. - Buyer: County of San Mateo, Human Resources Department, Redwood City, California. - Requested equipment: One new mail folder/inserter machine with a minimum throughput of 3,500 pieces per hour. It must fold, collate, insert, and seal mail, including multi-page documents, return envelopes, and inserts; requirements include a multi-sheet feeder, envelope feeder, and multiple fold options. - Services: One-time installation and setup, plus ongoing maintenance and service. The County requests annual maintenance pricing and any annual increases for up to five years. - OEMs and vendors: No manufacturer, OEM, or vendor is named in the opportunity. - Notable requirements: Equipment must be new and in original manufacturer packaging or sourced through manufacturer-authorized channels. Quotes should explain machine capacity and specifications, supported paper and envelope sizes, workflow compatibility, service support and costs, and any required software, licenses, or supplies. Any software or licenses should include the End User License Agreement and confirm the County will be the original licensee. - Selection considerations: Best overall value, including cost, reliability, service support, operational efficiency, and suitability for public-sector mailing needs.

Description

San Mateo County is requesting quotes for the purchase, installation, setup, and ongoing maintenance and service of a new folder/inserter machine for its mailroom. The equipment must support efficient processing of outgoing mail, including folding, inserting, and sealing standard mail pieces and multi-page documents, and the stated machine requirements include a throughput of at least 3,500 pieces per hour. Responses should include equipment specifications, service and maintenance details and costs, and any required software, licensing, or supplies. The County intends to select the quote offering the best overall value based on cost, reliability, service support, operational efficiency, and suitability for government mailing needs.

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