Mississippi Procurement Portal #3170036755

DeSoto County School District managed print services and 2,844-device fleet

DeSoto County School District is seeking a district-wide managed print program covering 2,844 printers and multifunction devices across ten equipment categories. - Government buyer: DeSoto County School District, through the DeSoto County School Board of Education. - Procurement: One vendor to provide a 48-month cost-per-image print management program, including equipment, supplies, installation, monitoring, maintenance, training, and ongoing management. - Equipment requested: 2,844 devices total: 350 40+ ppm mono printers; 19 40+ ppm wireless mono printers; 654 45+ ppm mono printers; 89 30+ ppm color printers; 45 40+ ppm desktop mono MFDs; 169 35+ ppm desktop color MFDs; 1,347 35+ ppm color MFDs; 46 40+ ppm mono MFDs; 54 70+ ppm mono MFDs; and 71 80+ ppm mono MFDs. No specific models or part numbers are identified. - OEMs and vendors: No OEMs, manufacturers, or vendors are named. The solicitation requires OEM consumables but does not specify a manufacturer. - Key requirements: Remote fleet and user-management monitoring, secure/pull printing, supply replenishment and delivery, device installation and configuration, training, quarterly site visits and account reviews, and ongoing project management. Service requirements include a maximum four-hour response, maximum one-hour phone response, and 95% uptime, with per-image credits for images produced during maintenance. - Performance term: 48 months, beginning after installation and any applicable buyout check, with four annual minimum-volume cycles. Equipment must be operational by the solicitation’s required deadline.

Description

The DeSoto County School District is soliciting bids for managed print services. The requested solution should provide an economical, competitively priced option with robust remote-access monitoring and an installation plan that minimizes disruption to schools and support sites. Bids may be submitted to the DeSoto County School Board of Education in Hernando, Mississippi, or electronically through Central Bidding, by October 19, 2026, at 4:30 p.m. CST.

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