Richmond City Pblc Schools Opengov #27-194

Frederick County COAD Formation and Early-Development Consulting

Frederick County is seeking a consultant to establish and develop a sustainable, member-driven Community Organizations Active in Disaster (COAD) network. - Government buyer: Frederick County, Maryland; Department of Emergency Preparedness; Office of Procurement & Contracting. The solicitation identifies Samantha Barger as the government contact. - Solicitation: RFP 27-194 for COAD formation and early-development consulting. No OEMs or commercial vendors are named in the solicitation. - Scope: Review existing emergency-management and COAD materials; conduct stakeholder interviews and listening sessions; facilitate three in-person workshops; and develop the COAD’s mission, strategic plan, governance, bylaws, performance framework, annual work plan, member roles, activation procedures, coordination processes, and contact/capability directory template. - Membership and outreach: Create recruitment, onboarding, retention, business-engagement, and countywide outreach materials, and support review and adoption of project documents. - Exercise and final deliverables: Design, facilitate, and evaluate a tabletop exercise, including a hotwash, After Action Report, Improvement Plan, and recommended operational revisions. Provide a three-year implementation and sustainability roadmap, executive briefing, editable files, and closeout memorandum. - Key requirements: The consultant must have at least three years of active experience facilitating COAD launches and early development, plus relevant partnership-development, strategic-planning, governance, emergency-coordination, and exercise expertise. Workshops must be in person unless the County approves otherwise in writing. - Pricing and line item: One lump-sum service line covering Tasks 1–10; estimated value is $40,000–$45,000. No products, part numbers, or product quantities are specified.

Description

Frederick County seeks a consultant to facilitate the formation and early development of its Community Organizations Active in Disaster (COAD) as a sustainable community resilience network. Work includes stakeholder engagement, strategic planning, governance and organizational development, operational readiness, membership and outreach planning, and a tabletop exercise with an after-action report and improvement plan. The consultant will also deliver foundational documents, a three-year implementation and sustainability roadmap, and closeout materials. Three required in-person workshops must take place at a County-identified location in Frederick County; the project is grant-funded.

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