Palo Alto Opengov #RFQ 198977

As-needed park materials and irrigation supply contract for the City of Palo Alto

The City of Palo Alto is seeking vendors to supply park-maintenance materials and irrigation parts for its parks and golf operations. - Buyer: City of Palo Alto, Community Services Department, Open Space Parks & Golf; Purchasing and Contract Administration. - OEMs and named brands: Rain Bird, Hunter, Netafim, Asahi, KBI, Carson, Weathermatic, and IPS. No manufacturer is identified for the bulk landscape materials. - Landscape materials: Estimated annual requirements include 100 tons of baseball infield mix, 400 cubic yards each of topdressing mixes A and B, 200 tons of stabilized California Gold Fines decomposed granite, 200 cubic yards of organic compost, and 200 tons of USGA TD-360 sand. These estimates are not guaranteed. - Irrigation supplies: The Year 3 tabulation also lists PVC fittings, pipe, valves, valve boxes, adhesives, sprinkler bodies, rotors, nozzles, dripline and related irrigation components. It includes named products such as Hunter I-series rotors, Rain Bird PEB valves and sprinklers, and Netafim Techline products; see the line-item list for quantities and part numbers. - Notable requirements: Baseball infield mix must contain 70% red lava cinders and 30% Wilder clay, with no Wilder clay substitute. Topdressing and compost must be screened or free of debris. USGA TD-360 sand must meet specified sieve-size and USGA requirements. Delivery is generally required within five business days of a request; prices include freight and related delivery costs. - Term and value: One-year initial term with two optional one-year periods; maximum three-year value is $90,000. The City may award multiple contracts.

Description

The City of Palo Alto seeks vendors to supply and deliver sand, compost, top dressing mix, baseball infield mix, and decomposed granite as needed for park grounds, facilities, and related operations. Deliveries are generally required within five business days of a work request to the City of Palo Alto Municipal Service Center bunkers; the City may also pick up materials at the vendor’s facility. Quantities are estimates, and the City expects a blanket purchase order with a one-year initial term and two optional one-year periods. Quotes will be evaluated using the combined Year 1, Year 2, and Year 3 bid prices, and the City may award more than one contract; Addendum #2 states the projected budget is not to exceed $90,000 for the full three-year term.

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