California eProcure #1CA08012

CAL FIRE Santa Clara Unit HVAC Inspection, Maintenance, and Repair Services

CAL FIRE’s Santa Clara Unit is seeking a contractor to maintain and repair HVAC equipment across its fire stations and facilities. - Buyer: California Department of Forestry and Fire Protection (CAL FIRE), Santa Clara Unit (SCU); service locations are in Santa Clara County. - Scope: Annual inspections, routine repairs, and emergency repairs for existing HVAC systems and mini-split systems at 13 facilities. The equipment inventory totals 31 systems and furnaces; these are existing assets to be serviced, not equipment purchases. - Facilities: Morgan Hill, Coyote, Pacheco, CNA Armory/Mt. Hamilton, Almaden, Alma/Helitack Base, Castle Rock, Del Puerto, Smith Creek, Stevens Creek, Sunol, Sunshine, and Sweetwater fire stations. - Service quantities: One annual inspection per facility (13 total per year); estimated 5 hours of routine repair and 5 hours of emergency repair per facility per year (65 hours each per year). - Notable requirements: Annual inspections are scheduled in spring or fall and cover items such as bracing stands, vents, ducts, motors, switches, filters, and controls. CAL FIRE approval is required before repairs or replacement equipment. Emergency requests must be acknowledged within one business day, with an onsite response within two business days. - Contractor qualifications: Prime contractor must hold a California C-20 HVAC contractor license and required DIR registration. Contractor is responsible for labor, materials, equipment, tools, permits, transportation, taxes, and related fees. - OEMs and vendors: No OEMs, manufacturers, or vendors are named. Equipment model numbers are included in the line items. - Estimated term: Three years, with annual inspections recurring during the term; no option years are specified.

Description

CAL FIRE is seeking a contractor to provide annual HVAC maintenance inspections, repairs, and emergency repair services. The contractor must furnish all required materials, labor, equipment, tools, permits, taxes, transportation, repairs, and fees. A mandatory pre-bid conference and walk-through is scheduled for October 21, 2026, at CAL FIRE Morgan Hill Fire Station. The solicitation states that prevailing wages apply if the total bid exceeds $1,000.

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