Illinois BidBuy #27-458LOT-LOTTE-B-53658

Illinois Lottery ICS upgrade, AWS migration, and ongoing support

The Illinois Department of the Lottery is seeking comments on a proposed sole-source contract to upgrade and support its lottery Internal Control System (ICS). - Government buyer: Illinois Department of the Lottery, Operations and Technology, Springfield, Illinois. - Proposed provider and OEM: Elsym Consulting, Inc., developer and provider of the Lottery’s proprietary ICS. - Named systems and providers: Retail ICS configured for Intralot’s LOTOS gaming system and iLottery ICS configured for Allwyn’s gaming environment; hosting would move to Amazon Web Services (AWS). The equipment list also identifies a Relytec KeyLogger. - Products requested: 4 ICS software licenses, 4 ICS servers configured for Windows Server 2025, 2 AWS-hosted jumpboxes, and a Relytec KeyLogger. Additional hardware and software are also referenced, without quantities or part numbers. - Upgrade and implementation: Upgrade both ICS environments to Windows Server 2025 and migrate hosting to AWS. Work includes configuration, data conversion as needed, implementation and acceptance testing, production launch support, training, and documentation. - Ongoing services: 12 months of ICS maintenance and technical support, monthly balancing and testing, AWS hosting, and AWS support and maintenance. AWS administration includes monitoring, rolling 180-day recovery backups, quarterly operating-system patching and security updates, periodic reboots, recovery actions, and IP allowlisting. - Development support: Up to 250 annual hours for development, internal quality assurance, and customer-acceptance testing. - Notable requirement: The Lottery cites Elsym’s proprietary software and system-specific configuration as the basis for its sole-source approach. The ICS independently verifies lottery transactions and reporting. - Estimated value and term: The form gives an estimated initial-term value of $247,484. The estimated performance period is one year, with no renewals stated.

Description

The Illinois Department of the Lottery intends to award a sole economically feasible source contract to Elsym Consulting, Inc. for the Lottery’s Internal Control System (ICS). The work includes upgrading the existing retail and iLottery ICS environments to Windows Server 2025, migrating ICS hosting to Amazon Web Services, and providing software licensing, hardware, implementation, testing, training, and documentation. Ongoing services include maintenance, balancing and testing, AWS support and hosting, security updates, backups, monitoring, and technical support. The proposed contract term is October 29, 2026, through October 28, 2027; the source lists an estimated initial-term value of $247,484.

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