Illinois BidBuy #27-494DOT-FINAD-B-54338

IDOT seeks technical oversight and procurement support for its paratransit vehicle program

IDOT is seeking professional services to oversee its Consolidated Vehicle Procurement (CVP) paratransit vehicle program. - Government buyer - Illinois Department of Transportation (IDOT), Office of Intermodal Project Implementation (OIPI), in coordination with the Illinois Department of Central Management Services. - Procurement scope - Provide technical oversight and procurement support for paratransit vehicles, including specification and catalog updates, bid evaluation, manufacturer and production inspections, vehicle inspections, FTA audits, and technical reporting. - The projected program volume is 1,425 vehicles: 400 minivans, 225 light-duty vehicles, 600 medium-duty vehicles, 150 super-medium-duty vehicles, and 50 electric vehicles. The initial release also refers to 508 vehicles already ordered. - Vehicle types include ramp-equipped minivans and lift-equipped cutaway vehicles; future specifications may address alternative-fuel vehicles, including battery-electric and hydrogen fuel-cell vehicles. - Services and staffing - Inspect manufacturer facilities, monitor production and warranty performance, review prototypes and production vehicles, and support delivery approvals and FTA pre-award and post-delivery audits. Production may take place at up to five manufacturer locations. - Pricing covers Project Director, Project Manager, Project Engineer, Grants Specialist, two Buy America Auditors, and four Resident Inspectors. The pricing table estimates 2,500 labor hours per year; role-specific hours and hourly rates are not provided. - OEMs and vendors - No vehicle OEMs, manufacturers, or contractor vendors are named. IDOT and the Illinois Department of Central Management Services are government entities, not OEMs. - Notable requirements and term - The contractor must support specification compliance and assist with resolving issues during production and warranty periods, evaluate bids and proposals, and prepare procurement recommendations and related analyses. - The initial term is 60 months with a 12-month renewal option. The total contract term, including extensions, may not exceed ten years; specific start and end dates are not stated.

Description

The Illinois Department of Transportation is seeking proposals for professional services supporting its Consolidated Vehicle Procurement (CVP) Program, including oversight of 508 recently ordered paratransit vehicles. The contractor will inspect and monitor vehicle production at manufacturing facilities and report and help resolve specification compliance issues during production and warranty periods. Work also includes updating vehicle specifications and the paratransit vehicle catalog, evaluating future vehicle bids and proposals, and conducting pre-award and post-delivery audits. The solicitation includes a five-year initial term and one-year renewal option.

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