E-Rate #270000320

West Babylon UFSD HPE Aruba network equipment and structured cabling

West Babylon Union Free School District is seeking network equipment and structured cabling for district facilities and outdoor areas. - Government buyer: West Babylon Union Free School District, West Babylon, Suffolk County, New York. - Projects: Three separately evaluated projects: network equipment; cabling for approximately 450 wireless access point locations; and optional outdoor facility and athletic bleacher cabling, which is not E-Rate eligible. - OEM: HPE Aruba Networking / Aruba is the named network equipment manufacturer. Functionally equivalent network equipment may be proposed with documentation demonstrating equivalence. Fluke is named as an example of a cable certification testing tool, with equivalent tools acceptable. - Network equipment: Aruba/HPE switches, power supplies, fan trays, direct-attach copper (DAC) cables, rack-mount kits, hardware support, Aruba Central subscriptions, and equipment configuration, installation, and shipping. Part numbers and quantities are itemized below. - Access point cabling: Supply and install approximately 450 drops for district-owned HPE Aruba AP-635 and AP-655 access points; the access points themselves are not requested. Category 6 plenum cable is the minimum, with Category 6A plenum and Category 7 offered as alternatives. Final footage and design-dependent quantities are to be determined by the bidder. - Cabling requirements: Include terminations, jacks and surface boxes, dedicated patch panels, supports/pathways as needed, firestopping, labeling, and end-to-end certification testing at 1/10 Gbps with printed and digital results. Work is to be scheduled during off-hours. - Optional outdoor work: Non-E-Rate cabling to athletic fields and bleachers using existing underground conduits and drag lines, including weather-rated cabling for access points and security cameras, event-area data drops, and surge protection and grounding. - Performance period: Preferred term is approximately 3.5 years; an alternative initial term of approximately 18 months with two one-year renewal options is acceptable. Aruba Central subscriptions are three years. The exact contract start and end dates are not stated here.

Description

WEST BABYLON UN FREE SCH DIST is requesting proposals for Category 2 network equipment and structured cabling. The scope includes network equipment, cabling drops for approximately 450 district-owned wireless access points, and separately priced outdoor facility and bleacher cabling that is not E-Rate eligible. Vendors may bid on one or more project components, which will be evaluated and awarded independently; proposals must include the applicable pricing attachments. The solicitation specifies new equipment, required installation services, and a proposal deadline of November 11, 2026.

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