SAM #W912QR-RICHMOND(MAIN)INFY27

USACE Fully Serviced Recruiting Office Lease and Build-Out in Richmond, Indiana

USACE is seeking a fully serviced recruiting-office lease and related build-out in Richmond, Indiana. - Government buyer: U.S. Army Corps of Engineers (USACE), Recruiting Facilities Program; W072 ENDIST Louisville and office CELRL-RE-R are identified. The lease materials identify Mark S. Klinglesmith, Chief, Inleasing Branch/Real Estate Contracting Officer, and Kelly Black. - Space and lease: Approximately 3,200 square feet in the specified Richmond area, with at least 3,100 net square feet. The area is bounded by State Routes 36, 44, and 109 and the Indiana–Ohio border. The requirement is for a fully serviced lease for up to 10 years with Government termination rights; a sample lease exhibit describes a five-year term. No separate option years are stated. - Facility requirements: 24-hour access; a secondary exterior exit; visible signage; communications infrastructure; lighted parking for eight Government vehicles at all times; and adequate additional employee and customer parking onsite or within four blocks. The space must meet construction, security, and applicable safety requirements. Sites near certain potentially incompatible businesses may be eliminated. - Services and operating costs: The lease is to cover utilities, taxes, insurance, janitorial services and supplies, parking, and required alterations. Janitorial work includes routine cleaning and supplies, with scheduled recurring tasks; snow and ice removal is also specified. The lessor is responsible for building maintenance, HVAC, fire-protection systems, and other building systems. - Named OEMs and brands: Aiphone (IXG video intercom), Hanwha (Wisenet CCTV/NVR and cameras), NETGEAR (PoE switches), Securitron (keypad), LSP (power supply), Tripp Lite (security cabinet), VideoSecu (monitor bracket), Displays2Go (monitor pole), and Hunter Douglas (roller shades). The documents specify security-system models and construction standards but do not provide quantities for most named security devices. - Key specified equipment: Aiphone IXG-DM7-HIDA entrance station, SBX-IXGDM7 surface box, IXG-2C7 desk stations, MCW-S/B stands, and IXG-MK relay adaptor; Securitron DK-26 SS keypad; LSP FPO250-C8D8E2 power supply; Tripp Lite SRW12UDP cabinet (1); Hanwha SMT-2431 monitor (1), WRT-P-3104 16TB NVR (1), WAVE-PRO-01/-04/-08 licenses (1 each), and camera models XND-C8083RV, XNF-9013RV, XNV-9083R, and XNP-C8253R; NETGEAR GS752TPN300NAS primary switch (1) and optional GS524UP100NAS secondary switch (1); VideoSecu ML411B-B1 bracket (1), CAUSBAMF USB extension (1), and Displays2Go SLC3770LBK monitor pole. - Build-out scope: Construction proposal categories cover HVAC/mechanical, plumbing and restroom fixtures, electrical and emergency lighting, CAT-6 and conduit, fire and safety equipment, finishes, service-specific paint and carpet, flooring, window treatments, doors and security hardware, signage, video intercom and CCTV systems, permits, and design costs. The worksheet’s quantity-one entries are bid categories rather than confirmed quantities of installed equipment. - Notable technical conditions: Specifications address security and communications installations, life-safety systems, building upkeep, and compliance with federal and local requirements, including restrictions on certain foreign equipment. Military Service-specific finish standards apply. - Offer materials: The solicitation calls for a rental proposal worksheet, proof of active SAM registration, and an existing floor plan. A significant lessor contribution toward build-out is requested for firm-term arrangements; five-year firm-term leases are generally not considered.

Description

SOLICITATON FOR OFFER

LOCATION:                           Richmond, IN

DELINEATED AREA:         

N Boundary:  State Route 36

S Boundary:   State Route 44

E Boundary:  Indiana/Ohio State Border

W Boundary: State Route 109

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 3,200 square feet (useable) of commercial retail/office space within the delineated area.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 8 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Kelly Black by email at Kelly.R.Black@usace.army.mil.  Proposals are due no later than 5:30 pm on 10/27/2026.

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