SAM #140D0427Q0931

Secure probate document printing, fulfillment, and USPS mailing services for DOI OHA

The Department of the Interior’s Probate Hearings Division is researching secure print-and-mail services for sensitive probate documents. - Government buyer - Department of the Interior (DOI), Office of Hearings and Appeals (OHA), Probate Hearings Division (PHD). - Requirement - Secure, automated receipt of electronic files, printing, collation, binding, packaging, addressing, and USPS mailing of probate records. - Planning workload per year: approximately 8,000 jobs or batches, 70,000 mailpieces or packages, up to 900,000 black-and-white pages, and 1,000 collation/binding units. - Support routine mail and, when ordered, 1,000 Certified Mail items and 1,000 Priority Mail Express items annually. - Notable requirements - Secure file intake and handling, recipient and print-quality controls, tracking dashboard, status updates, machine-readable reporting, and reconciled billing with job-level production and postage detail. - Privacy and cybersecurity safeguards, exception handling, incident response, continuity, technical support, authorized data disposition, and support for deadline-sensitive mailings. - Service locations include Washington, DC; Albuquerque; Twin Cities; Rapid City; Billings; and other OHA locations if required. - OEMs and vendors - No specific OEMs or service vendors are named. USPS is identified as the mailing channel. - This is a sources-sought market research notice, not a solicitation; quantities are planning estimates.

Description

The purpose of this sources sought announcement is to conduct market research and identify capable firms and businesses that can provide secure, automated digital-to-physical printing, fulfillment, and mailing services for the Department of the Interior (DOI), Office of Hearings and Appeals (OHA), Probate Hearings Division (PHD). The contemplated requirement will support the distribution of legally sensitive probate documents while reducing the manual print, assembly, and mailing workload currently performed by OHA personnel.

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