University Of Maine Maineuniversity #2027-031

Wood pellet fuel supply and delivery for the University of Maine at Fort Kent

The University of Maine System is seeking a manufacturer-supplied wood-pellet fuel source and responsive delivery service for its Fort Kent campus. - Government buyer: University of Maine System, Office of Strategic Procurement, on behalf of the University of Maine at Fort Kent (UMFK), Fort Kent, Maine. - Procurement: Wood pellet fuel, priced as a fixed, all-inclusive delivered cost per ton. - Estimated annual use is 1,400 tons when including heat service to MSAD #27; UMFK-only use is estimated at approximately 800 tons. Prior-year actual consumption was reported as 1,004 tons. - Deliveries serve four silos at the Armory Building and Sports Center; all silos require pneumatic filling. - Supplier and source requirements: The respondent must be the manufacturer of its primary pellet source. All pellet sources must meet the specified quality requirements and have sustainable forestry certification; backup sourcing is also required. - Delivery requirements: Deliveries must be made within 24 hours of UMFK’s request, generally during the specified operating window. Armory deliveries may use a tractor-trailer; Sports Center deliveries require a straight truck or a University-approved equivalent. Drivers must check in, comply with applicable DOT requirements, and provide delivery tickets and quality certificates identifying the delivery location and pellet source. - Named organizations and vendors: Competitive Energy Services is identified as the bid administrator, not as a fuel supplier. No pellet manufacturer or supplier is named. - Term: Two-year initial term with three one-year renewal options, for a potential five-year total term.

Description

The University of Maine System is seeking proposals to provide wood pellet fuel service to the University of Maine at Fort Kent. Estimated annual consumption is 1,400 tons, including heat service for MSAD #27; estimated consumption for UMFK without MSAD #27 is approximately 800 tons, and actual 2025–26 consumption was 1,004 tons. Deliveries are to the Armory Building and Sports Center in Fort Kent, with delivery requested within 24 hours. The initial contract term is two years, starting on or about November 1, 2026, with three additional one-year renewal options.

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