El Paso County Ionwave #26-022 Addendum 3

El Paso County meal preparation and delivery for the City-County Nutrition Program

El Paso County is seeking a provider to prepare and deliver meals for older adults and adults with disabilities through its City-County Nutrition Program. - Government buyer: El Paso County, Texas — County Purchasing Department and County Purchasing Office; Purchasing Agent Karen L. Davidson. - Services requested: Per-meal pricing for congregate meals, home-delivered meals, and emergency shelf-stable meals if requested. The solicitation estimates about 4,000 noontime meals per service day: approximately 1,500 congregate meals and 2,500 home-delivered meals. - Congregate service is planned for up to 20 centers. The listed centers are Canutillo, Eastside, Grandview, Hilos de Plata, Jessie Moreno Happiness, Memorial, Pavo Real, San Juan, Southside, Wellington, Clint, Fabens, Montana Vista, San Elizario, Socorro, and Westside/Polly Harris. - Home-delivered meals serve homebound seniors and adults with disabilities. Shelf-stable meals are for emergencies and are provided at the County’s request. - OEMs and vendors: No food manufacturers, OEMs, or selected vendors are named. The City of El Paso and City of Socorro are mentioned in connection with center equipment or staffing, not as meal-service vendors. - Nutrition and service requirements: Meals must meet applicable federal, state, and local standards, including one-third of Dietary Reference Intakes for people aged 60 and older. The procurement also specifies calorie and protein targets and limits or minimums for key nutrients. Proposals must address menu planning, preparation, delivery, staffing, reporting, experience, and qualifications. - Site operations: Weekday service is generally required, with at least 250 congregate serving days annually and 260 home-delivered service days annually. The contractor generally supplies food-service staff and cleans kitchen areas; Socorro supplies its own serving staff. Existing City/County kitchen arrangements and equipment are to be used. Some sites currently receive pre-plated meals, and warming equipment arrangements vary by location. - Term: Two-year initial period, with three optional two-year renewals, for a maximum of eight years subject to performance. - Estimated value: No contract value is stated. A broad planning estimate for the full potential term is approximately $64 million–$100 million, based on the approximate daily meal volume and typical meal-service pricing; actual value depends on awarded pricing, orders, and service levels.

Description

El Paso County is requesting proposals for congregate and home-delivered meals for the City-County Nutrition Program. The requested meal offerings include congregate meals, homebound meals, and shelf-stable meals if needed, with pricing specified per meal. The procurement materials address meal service requirements, delivery, menu planning, and program locations; proposals may be submitted through Ion Wave or delivered to the County Purchasing Department. Addendum 3 extended the opening date to November 12, 2026, at 2:00 p.m.; the question deadline was not extended.

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