Texas DIR/ESBD #HHS0016707

WIC infant-formula rebate contracts for participating states and the Choctaw Nation

Texas HHSC is seeking bidders to provide infant-formula rebates for participating WIC programs across multiple jurisdictions. - Government buyer - Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services, on behalf of the Special Supplemental Nutrition Program for Women, Infants and Children (WIC). - Participating programs are in Texas, Minnesota, Iowa, and the Choctaw Nation of Oklahoma (CNO); the CNO WIC Program is administered by the Choctaw Nation Health Services Administration. Each participating entity will enter a separate contract with selected vendor(s). - Procurement request - Establish rebate contract(s) covering eligible milk-based and/or soy-based infant formula in the awarded bidder’s product line. Exempt Infant Formula is excluded. - Bidders must identify a primary formula brand and offer rebate terms for concentrated liquid, powder, and ready-to-feed forms. No required brand, purchase quantity, or formula part number is specified, and no purchase volume is guaranteed. - Up to two contracts may be awarded. Bidders must demonstrate at least two years of infant-formula rebate experience. - OEMs and vendors mentioned - Abbott Nutrition (also identified in invoice examples as Abbott Laboratories, Inc.); historical examples include Similac Soy Isomil. - Mead Johnson & Co., LLC (also identified in invoice examples as Mead Johnson & Company); historical examples include Enfamil Infant, Enfamil AR, Enfamil Gentlease, Enfamil NeuroPro Gentlease, and Enfamil Reguline. - These manufacturers and brands appear in historical rebate invoice examples; the solicitation does not require either manufacturer or brand. - Notable requirements - Maintain sufficient formula supply through participating jurisdictions’ existing retail delivery systems and provide rebates and rebate invoices for eligible redemptions. - Comply with applicable infant-formula regulations and product-notification requirements; provide price lists and advance notice of pricing or product changes. - Notify participating entities about recalls, shortages, and supply disruptions; maintain a supply-disruption action plan covering manufacturing, distribution, transportation, mitigation, and recovery, and review it at least annually. - Maintain rebate-payment records subject to audit and provide 24-hour contact information for at least two contractor personnel. - Historical CNO invoice examples document redemption quantities for six products. These are illustrative past billings, not requested or guaranteed contract quantities. - Period of performance - The anticipated base term is five years, with no renewals stated. The agency may extend the contract for up to one additional year for continuity or transition. This is a rebate contract, not an annual software or product subscription.

Description

The Texas Health and Human Services Commission is seeking competitive bids to establish rebate contracts for milk- and/or soy-based infant formula in bidders’ product lines, excluding Exempt Infant Formula. The solicitation is processed on behalf of Texas, Minnesota, Iowa, and the Choctaw Nation of Oklahoma, with each participating entity entering into separate contracts with selected vendor(s). Contractors must provide rebates on eligible formula and meet the scope-of-work requirements, including supply, product notification, and supply-disruption responsibilities. Responses are due January 11, 2027, at 10:30 AM CST.

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