Yesprep Public Schools Ionwave #RFP#YESP2026-26 Addendum 2

YES Prep Public Schools student transportation services

YES Prep Public Schools is seeking a provider for student transportation across its Houston-area schools, including general, special-population, and event-related service. - Buyer: YES Prep Public Schools; Procurement/Purchasing Department, with the Director of Procurement identified in the RFP materials. - OEMs and vendors: Thomas C2 buses from Thomas Built Buses are preferred, but not required; other bus brands require YES Prep approval. No other specific OEMs or transportation vendors are named. - Vehicles and equipment: 71-passenger Type C buses; accessible special-needs vehicles; and two-way radios. No part numbers or purchase quantities are specified. - Fleet average age may not exceed 10 years; route buses may not exceed 10 years and spare buses 12 years. Maintain spare buses equal to at least 10% of assigned routes. - Buses require heavy-duty air conditioning, air-ride suspension, three-point seat belts, child-check capability, crossing arms, GPS with a 10-second location update and parent-app compatibility, and multi-camera video surveillance with at least 30-day retention. - Special-needs vehicles must support required wheelchair access and securement, restraints, adaptive equipment, car seats, and harnesses. Radios must work across school travel areas, with a dedicated channel for YES Prep routes. - Services requested: K–12 general transportation; PK–12 special-population transportation, including Special Education and McKinney-Vento; field trips, extracurricular activities, district events, and non-school-day trips; routing and scheduling; staffing, dispatch, maintenance, reporting, and customer service. - Pricing includes regular routes based on 4 hours 45 minutes per route, double-tier routes based on 6 hours 30 minutes per route, special-education routes, monitors by the hour, and field trips by bus-hour. Proposers must state minimum trip hours and cancellation fees. - YES Prep does not guarantee minimum route, vehicle, or service quantities. It reports current ridership for general education, McKinney-Vento, and special education, without specifying quantities in the provided materials. - Notable operating requirements: Target at least 95% on-time performance; provide substitute drivers equal to at least 15% of assigned drivers and substitute monitors equal to at least 10% of assigned monitors; create annual routes and process weekday route changes within 48 hours; and conduct a dry run for scheduled routes before service starts. - Provide qualified and compliant personnel, preventive maintenance and emergency coverage, GPS and ridership reporting, and family-facing customer service. Serious incidents require prompt verbal notice, a written report within 24 hours, and requested video within 48 hours. Retain operational reporting data for at least five years. - Term and pricing: One-year initial term, with up to four additional one-year extensions by mutual consent. Pricing must include applicable labor, materials, equipment, project management, implementation, permits, and unforeseen expenses; a minimum one-year parts-and-labor warranty is specified.

Description

YES Prep Public Schools is requesting proposals for transportation services. The procurement covers transportation for the school district, with pricing requested for regular education routes, double-tier routes, special education routes, monitors, field trips, and other listed services. The prospective contract has an initial one-year term and may be extended for up to four additional one-year terms by mutual consent. Proposals are due October 29, 2026, at 10:00 AM CT; electronic submission through the YES Prep eBid system is specified.

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