Seattle Park District Opengov #2025-067

Seattle Clean Heat Rebate Program administration and contractor coordination

The City of Seattle is seeking a consultant to run its Clean Heat Rebate Program and help residents replace fossil-fuel appliances with cleaner electric equipment. - Buyer: City of Seattle, Office of Sustainability and Environment; the attachment identifies the office as Climate and Energy. - Requested service: Administer instant, pass-through rebates; verify eligibility; securely manage participant and project records; coordinate and train participating contractors; conduct resident outreach; and report spending, participation, and outcomes. - Program focus and goals: Prioritize oil-heated home conversions to heat pumps, with an approximate annual goal of 300–350 homes. Gas-heated home conversions have an approximate annual goal of 200 homes, subject to funding. Heat-pump water heaters and electric cooking equipment may also be included depending on available funding. - Equipment standards: Space-heating heat pumps must meet minimum HSPF2 8.5 and SEER2 15.2 ratings and Seattle residential noise limits. Window or saddle heat pumps must be ENERGY STAR certified or meet stated technical criteria; heat-pump water heaters must be ENERGY STAR certified or CEE Tier 1 or higher; induction cooking equipment must be ENERGY STAR certified. - Key provider qualifications: At least three years of relevant rebate and installer-network experience; a local office within 50 miles of greater Seattle; qualifying equipment distribution to at least ten Seattle-area installers; ability to advance rebates and request monthly reimbursement; and compliance with City privacy and data-security policies. - OEMs and vendors: No specific OEMs, manufacturers, distributors, or vendors are named. Proposers are expected to identify available manufacturers and equipment models; manufacturer and distributor incentive contributions are encouraged. - Scope and quantities: No equipment purchase line items, part numbers, or fixed quantities are specified. Annual conversion goals are program targets, not guaranteed purchase quantities.

Description

The City of Seattle seeks proposals from qualified consultants to administer its Clean Heat Rebate Program. The initial focus is providing instant rebates for replacing oil heating systems with high-efficiency electric heat pumps; additional offerings, subject to funding, may include gas-to-heat-pump conversions, heat-pump water heaters, and electric cooking appliances. The consultant will manage rebate eligibility and participant data, coordinate and support participating contractors, conduct accessible and equitable outreach, and track and report program spending and outcomes. The contract is multi-year, with oil-to-heat-pump rebates expected to continue through December 2030.

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