New York State Contract Reporter #IFB 27-191

SUNY Downstate surgical suite LED lighting replacement and installation

SUNY Downstate Health Sciences University is seeking a vendor to replace surgical lighting across 14 operating suites. - Government buyer: State University of New York (SUNY), SUNY Downstate Health Sciences University, Contracts & Procurement; University Hospital of Brooklyn. - Named OEM: Skytron. The specified reference models are AUA55 for dual-head systems and AUA555 for triple-head systems; equivalent products are permitted. No prospective resellers or other solicitation vendors are named. - Products: 12 dual-head LED surgical lighting systems (Skytron AUA55 or equivalent) and 2 triple-head systems (Skytron AUA555 or equivalent). Each head is 24 inches in diameter. Documents differ on the room-level breakdown: one describes 10 dual-head and 2 triple-head systems in the Main ORs, plus 2 systems for Labor & Delivery; another specifies 12 dual-head and 2 triple-head systems overall. Confirm final configuration with the buyer. - Work and services: Remove and dispose of 14 existing lights; deliver, install, test, calibrate, commission, and support the new systems. Include mounting hardware, controls, electrical connections, site verification, documentation, and coordination of any needed ceiling, mounting, or electrical modifications. White-glove delivery is specified for 14 units. - Technical and operational requirements: Surgical lighting must meet detailed performance, control, electrical-safety, and regulatory requirements. Triple-head systems specify continuous 360-degree rotation and minimum vertical travel. Installation and removal must be coordinated to minimize disruption to clinical operations and comply with safety and infection-control requirements. - Training and support: Provide clinical training for day and night shifts, including general and advanced users, plus technical training for facilities engineering. Training hours conflict across the documents: requirements describe 40 clinical-training hours, while the cost form requests pricing for 80 hours. Include operator and maintenance documentation, as-built drawings, manuals, warranty records, service schedules, preventive maintenance, and 24/7/365 system support. - Warranty and other requirements: Two-year warranty covering parts, labor, and batteries; factory-trained, certified technicians; participation in the hospital maintenance program; and disclosure of chronic system issues and planned enhancements. The solicitation also identifies participation goals of 4% SDVOB, 16% MBE, and 14% WBE.

Description

SUNY Downstate Health Sciences University is seeking qualified vendors to replace and install ceiling-mounted LED surgical lighting systems in 14 surgical suites: 12 Main Operating Rooms and two Labor & Delivery Operating Rooms. The work includes removal and disposal of existing lights, furnishing and installation of new systems and related mounting hardware, electrical connections, controls, and accessories, followed by testing, commissioning, and final acceptance. The Main OR configuration requires ten dual-head systems and two triple-head systems; the contractor must also provide site verification, coordination with hospital departments, documentation, warranty coverage, and onsite clinical and technical training. Proposals must address regulatory compliance and security, warranty, training, and extended service requirements.

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