New York State Contract Reporter #2139455

Consultant for Herkimer DRI Small Projects Fund Administration and Project Management

The Herkimer County Industrial Development Agency is seeking a consultant to manage its Downtown Revitalization Initiative Small Projects Fund in the Village of Herkimer. - Buyer and contact: Herkimer County Industrial Development Agency (HCIDA); Nicole Farber is identified in the solicitation materials. The program serves the Village of Herkimer. - Procurement: One consultant service engagement for program administration, grant administration, project management, technical assistance, and compliance support. No OEMs or commercial vendors are named in the materials. - Consultant work: Support outreach and applications; check eligibility, budgets, costs, ownership, project readiness, and financing; prepare project-review materials; track project development and schedules; assist with bidding, contractor documentation, construction monitoring, inspections, and change orders; coordinate environmental and historic-preservation reviews; review reimbursement requests; maintain financial records and reporting; and support project closeout. - Program targets and funding: The $600,000 DRI award allocates $480,000 to building renovation and business assistance, $20,000 to architecture, engineering, and environmental testing, $40,000 to design guidelines and building re-use analysis, and $60,000 to administration. The program anticipates work on four commercial or mixed-use buildings and assistance to four businesses. The design-guidelines and building re-use analysis will be procured separately from this consultant engagement. - Budget and authority: Consultant compensation is capped at $60,000. Reimbursable expenses may be funded separately, subject to HCIDA's prior approval. HCIDA retains financial management, approval, funding, and final project-selection authority; the consultant cannot independently approve or award grants. - Notable requirements: A 60% MWBE participation goal and 0% DBE goal are stated in the materials. The work must follow applicable New York State and HTFC requirements, use full and open competition for program-funded procurements, and obtain at least two bids or proposals for project costs. Environmental and historic-preservation coordination includes SEQRA and SHPO/OPRHP requirements. Projects must be completed and closed out by the program deadline unless an extension is approved. - Term: The consultant contract is described as a two-year term, aligned with program needs and available administration funds; the grant period continues through the program closeout deadline. The solicitation also describes a five-year compliance period for participating property owners, including declining repayment obligations if a property is sold during that period.

Description

HCIDA is seeking proposals from consulting firms or individuals for program administration, project management, grant administration, technical assistance, and compliance support for the DRI Small Projects Fund. Services include supporting application review and project selection, project development and implementation, procurement and construction compliance, reimbursement, reporting, and closeout. HCIDA retains responsibility for program administration, financial management, approvals, funding decisions, and compliance; the consultant has no independent authority to approve or award grants. The RFP sets a maximum consultant compensation of $60,000, and funded projects must be completed and closed out by December 31, 2028, unless an extension is approved in writing.

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