Minnesota Supplier Systems #2000018739

MPCA Stabilization Pond Seminar Venue and Event Services

The Minnesota Pollution Control Agency is seeking a venue and event services for a three-day Stabilization Pond Seminar in Minnesota. - Government buyer: State of Minnesota, Minnesota Pollution Control Agency (MPCA), Operations Division. Procurement contacts named in the documents are Julie Ann Kroll and Christi Torgusson. - OEMs and vendors: No OEMs, product brands, or service vendors are named; no product part numbers are specified. - Requested services: Conference facilities and rooms, audiovisual equipment and support, lodging, parking and conditional shuttle service, breakfast, lunch, and all-day beverages. - Location and facility requirements: The venue must be within 25 miles of Mankato City Hall, Rochester City Hall, New Ulm City Hall, or New Prague City Hall. Provide a registration area, a private general-session room of at least 1,800 square feet, and a room for an exam or breakout session. Submit scaled room diagrams showing dimensions and layouts. Parking should accommodate up to 50 vehicles; a parking ramp must have at least 13 feet of clearance. - Room setups and equipment: The general session must support 35 attendees in a training layout and the exam setup must accommodate 50. Requirements include tables and chairs, podium, screen, microphones, mixer and sound equipment, electrical access, and Wi-Fi. On-site audiovisual technical support is requested; the State may use its own AV equipment without fees or penalties. - Catering and lodging: Breakfast and lunch are requested for up to 40 attendees on each of the three seminar days; all-day beverage service is requested for 40 attendees for 2.5 days. The detailed lodging requirements specify 20 single-occupancy rooms per night for three nights, including five staff rooms and a block of 15 attendee rooms. Other solicitation sections conflict, listing seven rooms in one line item and five rooms in a related pricing question; the applicable quantity should be clarified. - Parking and shuttle: Parking for 50 spaces per day is requested. If the lodging, conference facility, and parking are not within one-tenth mile of one another, shuttle service must be provided at no additional cost or separately priced per attendee per day. - Other notable requirements: Facilities must be clean and well maintained, and the meeting setup must accommodate the scheduled training and exam activities. Attendee and lodging estimates are not guaranteed.

Description

The Minnesota Pollution Control Agency is seeking conference facilities for its Stabilization Pond Seminar, scheduled for May 4–6, 2027. The scope includes room rental, catering, audiovisual equipment rental, and lodging. The venue must be within 25 miles of a listed city hall in Mankato, Rochester, New Ulm, or New Prague, Minnesota. Responses must be submitted online through the SWIFT Supplier Portal by October 28, 2026, at 2:00 p.m. Central Time.

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