New York State Contract Reporter #RFP 26/27/002

Binghamton University Course, Exam, and Event Scheduling Platform

Binghamton University is seeking a five-year software solution to coordinate academic courses, final exams, events, and use of University-controlled spaces. - Government buyer: State University of New York (SUNY), Binghamton University, Division of Academic Affairs and Purchasing Office. - Procurement: A comprehensive course, exam, and event scheduling platform; no specific product quantity or part number is stated. - OEMs and named vendors/platforms: No solution has been selected. Infosilem is named only as a provider previously awarded a similar contract. Ellucian Banner is the student information system requiring integration. Other named technologies include Microsoft SQL Server, Oracle, Google Calendar, Outlook, and Apple Calendar. - Required capabilities: CAS or SAML authentication; automated user provisioning and lifecycle management; cloud hosting or on-premises deployment using Microsoft SQL Server or Oracle; a refreshable, on-demand sandbox; and integration with Ellucian Banner through Ethos or an equivalent framework. The proposed solution must have at least two years of deployment at a U.S. doctoral-granting higher-education institution. - Scheduling and optimization: Support centralized oversight with departmental scheduling, date-effective room attributes, course room-and-time optimization, and a production-proven final-exam optimizer. Exam planning must account for student enrollment, identify student-level conflicts—including more than two exams in 24 hours—and must not depend on mapping course meeting times to exam times. - Accessibility and security: Meet current accessibility standards, including alt text, keyboard navigation, and screen-reader compatibility; provide a VPAT, HECVAT, and SOC 2 report or questionnaire. - Desired capabilities: Scenario planning, conflict checks, enrollment and demand analytics, room-use reporting, shared-space management, role-based workflows and approvals, audit histories, event request and reservation workflows, dashboards, configurable reports, secure APIs and data exports, bulk operations, calendar integration, notifications, and responsive branded interfaces. Implementation, training, upgrades, and ongoing support are also requested. - Pricing components: Five annual subscription/license years, including maintenance, support, upgrades, and updates; implementation and integration; optional customization; training; third-party software; a test environment; and travel. No prices are provided.

Description

The State University of New York at Binghamton Division of Academic Affairs is seeking a comprehensive platform for academic course, exam, and event scheduling. The solution is intended to provide centralized oversight and distributed departmental participation while supporting varied instructional formats, enrollment patterns, space constraints, and academic policies. It should serve as a central system of record for instructional, co-curricular, administrative, and student organization activities in University-controlled academic and event spaces. Proposals are due November 12, 2026, at 2:30 PM.

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