City of Columbus #RFQ033861

Cloud-Based Time-and-Effort System, Implementation, and Support for Columbus Public Health

Columbus Public Health is seeking a cloud-hosted time-and-effort system and related implementation and support for about 300 users. - Government buyer: City of Columbus, Ohio — Columbus Public Health (CPH), within the City of Columbus Public Health Department. - OEMs and vendors: No software OEMs, brands, resellers, or vendors are named in the opportunity. - Requested system: One cloud-based time-and-effort solution for approximately 300 users, with pricing for growth to 600 users. The system must record and approve compensated time by cost objective and leave category; support configurable allocations, approvals, certifications, delegations, and auditable records; and provide web, iOS, and Android access, including offline entry with later synchronization. - Reporting and integrations: Support time studies using approved time, configurable and exception reporting, historical report reconstruction, audit packages, CSV/Excel/PDF exports, and payroll-related exports. Employee data and current allocations are to be loaded from the City HR system. - Services requested: Implementation and configuration for CPH workflows and pay periods, testing, training materials and instruction, go-live support, ongoing maintenance and support, and an optional hourly rate card for work beyond the base scope. - Notable requirements: Implementation is due within 90 days of notice to proceed; go-live is to align with the first day of a pay period and include 30 days of post-go-live support. The system must provide 99.9% monthly availability, a non-production testing environment, business-hours support, 24/7 outage coverage, and a one-hour response for outages. - Pricing and term: Provide separate pricing for implementation, a three-year subscription priced for 300 users with growth rates through 600 users, and optional out-of-scope work. The City may select an initial term of one, two, or three years and may exercise up to three additional one-year renewals; renewal increases are capped at 5% over the prior year. - Update note: The latest notice directs bidders to the Scope of Work for complete requirements and pricing details. The attachment is unchanged; its requirements remain the basis for this summary.

Description

Columbus Public Health seeks a cloud-hosted time and effort system for approximately 300 users to record and approve compensated time by cost objective, support time studies, and produce reports supporting personnel charges to federal and state awards. The scope includes subscription, configuration, employee-data loading, payroll-related time exports, training, go-live support, and ongoing support and maintenance. The system must support web and mobile use, approvals and audit history, reporting, and exports; the full requirements are in the attached Scope of Work. Bidders must submit a detailed proposal or itemized quote, including the requested pricing schedule.

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