SAM #W912QR-CLARKSVILLEINFY27

USACE Armed Forces Career Center Lease and Security Build-Out in Clarksville, Indiana

The U.S. Army Corps of Engineers is seeking leased space for an Armed Forces Career Center in Clarksville, Indiana, with lease-related upkeep and specified facility security and build-out requirements. - Government buyer: U.S. Army Corps of Engineers (USACE), Recruiting Facilities Program, through W072 ENDIST Louisville. The attached lease identifies Mark S. Klinglesmith, Chief, Inleasing Branch, Real Estate Contracting Officer. - Space requested: Approximately 4,582 usable square feet of commercial retail or office space within a quarter-mile of 1025 Veterans Parkway, Clarksville, Indiana, ZIP code 47129. - Lease and facility requirements: Secondary egress; parking for 15 Government vehicles at all times plus additional nearby employee and customer parking; prominent signage; and compliance with construction, security, and applicable legal requirements. The lessor is responsible for building upkeep, HVAC and fire systems, utilities, janitorial service, and other maintenance. Lease terms are generally negotiated for five years, with Government termination rights; a firm five-year term is generally not considered. - Security and build-out products: The specifications name Aiphone video intercom and desk stations, Securitron keypad, LSP power supply, Hanwha Wisenet CCTV cameras and recorder, NETGEAR PoE switches, Tripp Lite security cabinet, and other specified mounting and monitor products. Hunter Douglas roller shades are also referenced. - Services: Lease of the premises, janitorial and cleaning, snow and ice removal, building systems maintenance, and specified alterations. The build-out requirements cover architectural, mechanical, electrical, plumbing, communications, safety, fire equipment, and security systems. - Additional requirements: CCTV coverage includes entrances, common areas, and Government vehicle parking, with recording equipment and licenses. Construction specifications also reference service-specific finishes and paint standards and restrictions on certain foreign equipment. - No specific quantities are provided for most security and build-out products; see line items for stated quantities and part numbers.

Description

SOLICITATON FOR OFFER

LOCATION:   Clarksville, IN

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 4,582 square feet (useable) of commercial retail/office space located a ¼ mile radius of 1025 Veterans Pkwy, Clarksville, IN.  Office space will be located within the zip code of 47129.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 15 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Natasha Thomas by email at natasha.s.thomas@usace.army.mil.  Proposals are due no later than 5:30 pm on 10/30/2026.

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