SAM #W912QR-PONCACITYOKFY27

USACE Ponca City Armed Forces Career Center Lease and Security Build-Out

The U.S. Army Corps of Engineers is seeking a Ponca City site for an Armed Forces Career Center, with lease, facility, and security-system requirements. - Government buyer: U.S. Army Corps of Engineers (USACE), Recruiting Facilities Program, Louisville District, Inleasing Branch. The lease exhibit identifies Mark S. Klinglesmith, Chief, Inleasing Branch and Real Estate Contracting Officer. - Space requested: Approximately 1,332 usable square feet of commercial office or retail space within a quarter-mile of 505C N 14th Street, Ponca City, Oklahoma, ZIP code 74601. - Facility requirements: Secondary exit; 24/7 parking for Government vehicles and additional employee/customer parking within four blocks; daytime janitorial service; and prominent signage. Nearby potentially incompatible businesses may disqualify a site. - Lease and facility services: Generally a five-year lease, with Government termination rights and annual appropriations provisions. Required services include janitorial cleaning and supplies, snow and ice removal, building and HVAC maintenance, fire-system upkeep, pest control, lawn care, utilities, and specified alterations. - Security and construction: Build-out requirements cover architectural, mechanical, electrical, plumbing, communications, safety, fire, and security systems. The specifications include compliance with restrictions on certain foreign equipment and service-specific finish standards for military users. - OEMs and named vendors: Aiphone (video intercom and desk stations), Hanwha (CCTV/NVR and cameras), NETGEAR (PoE switches), Securitron (keypad), LSP (power supply), Tripp Lite (security cabinet), VideoSecu (monitor bracket), Displays2Go (monitor pole), and Hunter Douglas (roller shades). These are named manufacturers or product brands; no reseller is identified. - Offer contents: Rental Proposal Worksheet, proof of active SAM registration, and an existing floor plan. Evaluation considers location, requirements compliance, cost, completeness, and client qualitative ratings.

Description

SOLICITATON FOR OFFER

LOCATION:   Ponca City, OK

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 1,332 square feet (useable) of commercial retail/office space located a ¼ mile radius of 505C N 14th , Ponca City, OK.  Office space will be located within the zip code of 74601.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for  Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Mark Hansen by email at mark.hansen@usace.army.mil.  Proposals are due no later than 5:30 pm on 10/30/2026.

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