SAM #W912QR-LIMAOHFY27

USACE Lima Armed Forces Career Center Space Lease and Facility Build-Out

The U.S. Army Corps of Engineers is seeking commercial space and related facility work for an Armed Forces Career Center in Lima, Ohio. - Government buyer: U.S. Army Corps of Engineers (USACE), Recruiting Facilities Program, Louisville District. The attached lease identifies Mark S. Klinglesmith, Chief, Inleasing Branch, Real Estate Contracting Officer. - Space requested: Approximately 3,896 usable square feet of office or retail space in ZIP code 45801, within a quarter-mile of 401 W North St, Lima, Ohio. - Lease and facility services: A generally five-year lease, with Government termination rights, plus janitorial and cleaning, snow and ice removal, building maintenance, and specified alterations/build-out work. - Parking and site requirements: Parking for 11 government-owned vehicles at all times, preferably in designated spaces, plus additional employee and customer parking within four blocks; a secondary exit and visible signage are also required. Some nearby business types may make a location unsuitable. - Security and construction equipment: The specifications name Aiphone, Securitron, LSP, Tripp Lite, Hanwha, VideoSecu, NETGEAR, Displays2Go, and Hunter Douglas products. The listed equipment includes intercom and door-entry components, CCTV cameras and recording equipment, network switches, a security cabinet, monitor accessories, and roller shades. Quantities are not provided for most equipment. - Notable requirements: The space and build-out must meet construction, security, and life-safety specifications, including restrictions on certain foreign equipment. The lessor is responsible for building systems and upkeep, including HVAC and fire protection, as well as janitorial service and utilities. Lease obligations are subject to annual appropriations. - Offer submission requirements: A completed rental proposal worksheet, proof of active SAM.gov registration, and an existing floor plan. Evaluation considers location, requirement compliance, cost, completeness, and mission suitability.

Description

SOLICITATON FOR OFFER

LOCATION:   Lima, OH

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 3,896 square feet (useable) of commercial retail/office space located a ¼ mile radius of 401 W North St, Lima, OH.  Office space will be located within the zip code of 45801.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 11 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Scott Benningfield by email at stephen.s.benningfield@usace.army.mil.  Proposals are due no later than 5:30 pm on 10/30/2026.

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