Texas DIR/ESBD #26-030-MA

Mason County Hazard Mitigation Plan Update Consulting Services

Mason County, Texas, is seeking a consultant to update its FEMA-compliant Hazard Mitigation Plan for the County and participating local entities. - Government buyer: Mason County, Texas, with the Concho Valley Council of Governments involved in the solicitation. Participating entities are the City of Mason and Mason Independent School District. - Requested service: One Hazard Mitigation Plan / Hazard Mitigation Action Plan update, including project coordination, public and stakeholder engagement, hazard and risk assessments, vulnerability and capability assessments, critical-facility inventory, GIS mapping, mitigation action development and prioritization, plan-maintenance procedures, and preparation of draft and final plans. - Meetings and engagement: At least one kickoff meeting, three local planning team meetings, three public workshops, and three public meetings. The scope calls for in-person participation, with virtual options noted in the RFP materials. - Review and compliance: Coordinate with the Texas Division of Emergency Management (TDEM) and support FEMA review through Approval Pending Adoption, adoption, and final approval. The plan must meet FEMA local mitigation planning requirements under 44 CFR 201.6 and current TDEM guidance, and support eligibility for FEMA mitigation grants. - Deliverables and supporting work: Planning-process documentation, schedules and outreach records, GIS maps and files, editable electronic source files, an adoption-ready plan, revisions responding to State and FEMA comments, and adoption resolutions. Price-proposal categories also identify planner travel and drive time, risk assessment, mitigation strategy, vulnerability assessment, mapping/GIS, draft review, State and FEMA revisions, and printing and meeting materials. - Named OEMs and vendors: No commercial OEMs, vendors, or contractors are identified. TDEM and FEMA are reviewing government agencies, not vendors. - Budget indication: Scope guidance is approximately $65,000–$85,000; the notice separately gives an estimated value of $100,000. The consultant is expected to submit a not-to-exceed lump-sum fee with task-based pricing aligned to approved grant budget categories. - Performance period: Approximately 12–18 months is anticipated in the scope materials; work is to fit within the grant performance period and continue through final FEMA approval.

Description

Mason County is seeking proposals from qualified consulting firms to update its Hazard Mitigation Plan, with Mason County, the City of Mason, and Mason Independent School District participating. The consultant will lead the planning process, including public and stakeholder engagement, hazard-risk and vulnerability assessments, capability assessments, GIS mapping, mitigation strategy development, and plan maintenance procedures. Work includes preparing draft and final plan documents and supporting review through Texas Division of Emergency Management and FEMA approval, in accordance with FEMA requirements under 44 CFR 201.6 and current TDEM guidance. The source states an estimated value of $100,000 and notes approximate anticipated project-budget guidance of $65,000 to $85,000 in the scope of work.

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