E-Rate #270001981

RRISD districtwide Aruba wireless access point refresh

Round Rock Independent School District is seeking an E-Rate-supported districtwide refresh of its wireless network using Aruba or equivalent equipment and services. - Government buyer: Round Rock Independent School District (RRISD), Purchasing office; Jody Farris is named in the bid invitation. - OEM: HPE Aruba Networking (Aruba) is the specified manufacturer; equivalent products are acceptable when interoperability is documented. No resellers or other vendors are named. - Main equipment: 5,000 AP-725 access points (S4A25A), 30 AP-763 access points (S4K09A), and 210 AP-765 outdoor access points. The attachments identify the AP-765 part number as S4K19A; the initial release summary lists S4K09A, so the part number should be confirmed. - Licensing: 5,240 HPE Aruba Networking Central AP Foundation subscriptions (Q9Y61AAE), each with a seven-year term, or equivalent per-access-point management licenses. - Mounting and accessories: 50 long-arm wall/pole mounts (R9H97A), 50 solar cover kits (S6F38A), 30 dual-articulating mounts (R6W11A), 10 ten-pack wall-mount brackets (R1C72A), 20 Type A mounts (JZ370A), 20 Type B mounts (Q9G69A), 20 Type C mounts (Q9G70A), and 50 universal mounts (S0J40A). - Proposal requirements: Submit a recommended solution and complete, validated bill of materials covering all costs, including hardware, software, licensing, support, materials, and miscellaneous items. Clearly distinguish E-Rate-eligible costs from ineligible or cost-allocated costs; vendors must have E-Rate eligibility and a valid nine-digit SPIN. - Notable scope and conditions: This is an equipment-focused refresh; RRISD plans to install, configure, migrate, and test the equipment. Equivalent items and alternative quantities may be proposed, with interoperability documented. Pricing must remain firm for the contract term, and funding is contingent on the applicable E-Rate funding unless otherwise agreed. - Evaluation: Best value considers eligible price, technical proposal, and reputation/past performance; references are pass/fail.

Description

Round Rock Independent School District is seeking proposals for Category 2 wireless network equipment, subscriptions, licenses, and related components, including Aruba or equivalent products. The listed approximate quantities include 5,000 AP-725 access points, 30 AP-763 access points, 210 AP-765 access points, 5,240 subscriptions, and mounts and covers. Proposals are to be submitted through the District’s eROC electronic procurement application by November 10, 2026. Contracts are contingent on USAC Schools and Libraries Division funding unless otherwise agreed by the District, and proposals must comply with the stated E-Rate and procurement requirements.

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