Sacramento Opengov #2026-RFI-0105

Sacramento County RFI for a Clerk Recorder SB 255 Notification System

Sacramento County is gathering market information on an off-the-shelf system to support parcel-transaction notifications required by California SB 255. - Government buyer: County of Sacramento, Department of General Services, DGS: CAPSD - Procurement; requested by the Department of Technology (DTech), in coordination with the County Clerk Recorder’s office and Assessor. - Opportunity status: This is an RFI for market research and planning, not a formal solicitation or commitment to purchase. No OEMs, vendors, or specific commercial products are named. - Requested solution: An off-the-shelf County Clerk Recorder notification system that securely receives and matches Assessor and Clerk Recorder data, generates notices, flags records that do not match Assessor information, and supports a voluntary public electronic-notification subscription portal. - Match fields such as APN, owner name, and tax-bill address with recording information, including document number, recording date, grantor/grantee names, and document type. - Generate daily or weekly PDF or editable notices from County/Clerk Recorder-approved templates, including document number, recording date, document type, APN, owner name, and tax-bill address. - Support mailed notices within the required timeframe; County staff will perform the physical mailing. Electronic subscriptions supplement rather than replace mailed notices. - Products/components: Notification system; voluntary electronic-notification portal; and secure data-transfer portal. No part numbers or quantities are specified. - Services requested: Secure data handling, integration and reconciliation, solution architecture for County review, implementation and testing, scheduled notice-volume and monthly statistics/reconciliation reporting, project management, and ongoing technical and quality-control support. - Notable requirements: Meet County security, data-handling, and applicable legal requirements; provide at least four weeks of testing before go-live; and do not alter existing core operational applications or systems. The solution is intended to support compliance with SB 255.

Description

The County of Sacramento is seeking market information on off-the-shelf notification solutions to support California SB 255 requirements for County Recorder notices. The contemplated solution would match Assessor data with Clerk Recorder records, produce daily or weekly notice documents for mailing, and offer an optional public subscription portal for electronic notifications. Other described needs include secure data transfer, reconciliation of unmatched records, reporting, and ongoing quality-control support. This is a Request for Information for planning purposes only; it is not a formal procurement, does not promise a future solicitation, and will not result in an award.

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