La Grange Village Civicplus #37

La Grange Personnel Manual and Employment Policy Update

The Village of La Grange is seeking consulting support to update its Personnel Manual and related employment policies into a clear, compliant Employee Handbook. - Government buyer: Village of La Grange, Human Resources; contact is Michelle Jin, Human Resources Manager. - OEMs and vendors: No OEMs, vendors, or consulting firms are named in the solicitation; no manufactured products are requested. - Core service: Review and update the Personnel Manual, employment policies, collective bargaining agreements, and other relevant Village documents; recommend revisions and consolidate materials into a user-friendly handbook and related policies. Provide project management, stakeholder engagement, legal and regulatory compliance review, and editable electronic deliverables. - Optional services, priced separately: Train supervisors on consistent interpretation and implementation of the handbook and prepare a summary of key changes; review and update the Board of Fire and Police Commissioners Rules and Regulations for clarity, currentness, and legal compliance under Illinois law. - Scope context and requirements: The Village has 88 full-time, 7 part-time, and 7 seasonal employees across six departments, including three bargaining units. The updated materials should reflect municipal and HR best practices, applicable employment laws, and collective bargaining requirements. - Budget: The stated project allocation is $8,000. Proposals above that amount may be considered if they demonstrate added value.

Description

The Village of La Grange seeks a qualified consultant to comprehensively review and update its Personnel Manual and other employment-related policies, including recommendations to simplify and consolidate materials, resolve inconsistencies, ensure legal compliance, and align policies with municipal best practices. The core work includes project management, stakeholder engagement, document review, assessment and drafting of an updated Employee Handbook and related policies, legal and regulatory review, and delivery of editable electronic files. Optional services include supervisor training and a review and update of the Board of Fire and Police Commissioners Rules and Regulations; pricing for these services should be listed separately. Proposals are due by email by November 13, 2026, at 4:30 PM; the RFP states that the Village has allocated $8,000 for the project.

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