Edmond Ionwave #RFP27-008

City of Edmond GIS Data Updates, Maintenance, and Field Verification

The City of Edmond is seeking a provider to update, maintain, and verify its municipal GIS data as development and infrastructure work progresses. - Government buyer: City of Edmond, Oklahoma — Purchasing Department. - OEM/platform requirement: ESRI is named as the required geodatabase format; no specific ESRI product, part number, or other OEM product is requested. No service vendors are named. - Services requested: GIS data conversion, ongoing maintenance, and field verification for base data, parcels, plats, easements, wastewater/sewer, water, stormwater, engineering project areas, annotations, zoning, planned unit developments, specific use permits, and fiber assets. Optional GIS programming and development are also requested. - Technical requirements: Deliver data in an agreed ESRI-formatted geodatabase; preserve required ObjectID and FacilityID values; follow the City’s schema and workflows; perform attribute and topology quality checks; and verify specified infrastructure in the field, including relevant coordinates, elevations, pipe inverts or depths, culvert endpoints, and fiber locations. - Turnaround expectations: Project updates are generally due within eight weeks of notification; zoning updates are required within 30 days, and legal-description checks within 24–48 hours. Wastewater work may follow a different schedule. - Pricing requested: Per-feature conversion for the listed data categories, monthly fees and maintenance, surveying features, an hourly rate for optional GIS application development, and any other applicable costs. No fixed quantities or product part numbers are specified. - Term: Anticipated to be renewable annually by mutual agreement; no fixed initial term or end date is stated.

Description

The City of Edmond is seeking proposals from qualified vendors to update and maintain multiple GIS data layers as development occurs, capital improvement projects are completed, field corrections are identified, and planning and zoning projects are introduced. The maintained layers include parcels, easements, water, wastewater, storm infrastructure, and planning data used for GIS projects, maintenance management, and permitting. The anticipated services contract may be renewed annually by mutual agreement. Proposals must be submitted electronically through the City’s online bidding system by November 25, 2026; vendor questions are due October 23, 2026.

View original listing