SAM #2027-LGD-0065

Sole-source ESPEC environmental chamber and accessories for Library of Congress preservation testing

The Library of Congress plans to sole-source a precision temperature- and humidity-controlled chamber to support preservation testing and materials research. - Buyer and purpose - Library of Congress, Preservation Research and Testing Division. - Supports quality-assurance testing of papers and boards to multiple ISO standards and research into materials degradation. - Procurement approach - The notice identifies ESPEC North America, Inc. as the intended sole-source contractor. - Other proposals are not being requested, and no separate solicitation will be issued. - The stated estimated value is more than $25,000 and no more than the simplified acquisition threshold. - Equipment and requirements - One chamber, with a temperature range of -70°C to 150°C, humidity range of 10% to 95% RH, and interior capacity of at least 4 cubic feet. - Requires specified temperature and humidity stability and uniformity, heating and cooling rates of at least 2°C, touchscreen controls, and storage for more than 25 multi-stage experimental profiles. - Maximum exterior dimensions: less than 31 × 34 × 47 inches (W × D × H). A computer for separate control and logging is not included. - Includes two adjustable wire shelves rated for at least 10 lb each, a compatible control package, and a mobile cart with integrated water tank, automatic shutoff, and recirculation modes. - Included services and support - Freight delivery to the Library of Congress Madison Building, coordinated with the COR. - Online startup assistance and basic operational training. - One year of manufacturer warranty and remote support for supplied items. - Schedule - Equipment and accessories are due within 16 weeks after award; online startup assistance and training are due within two weeks of delivery. - The stated period of performance is January 15, 2027, through January 14, 2028; warranty and remote support run for one year following delivery.

Description

This is a public notice prepared in accordance with Federal Acquisition Regulation (FAR) 5.2 – Synopsis of Proposed Contract Actions.

The Library of Congress, Contracts and Grants Directorate, intends to award a sole-source firm fixed price contract to: ESPEC North America, Inc., 4141 Central Parkway, Hudsonville, MI 49426.

The period of performance of the intended contract shall run as follows: 01/15/2027 - 01/14/2028. It is valued at an amount below the simplified acquisition threshold (defined as $350,000 and below), and above $25,000 (the public notice threshold). The work shall consist of the following: To acquire a temperature and humidity controlled chamber for use in the Library’s quality assurance program for the testing of papers, boards, etc. to multiple ISO standards in addition to ongoing research on materials degradation in relation to the Library’s collections. The contract should include all parts and equipment to meet specified parameters, user training, shipping, and 1 year of warranty support.

This announcement constitutes the only public notice, proposals are not being requested from other parties and a written solicitation will not be issued. This public notice accomplishes the following:

Provides notice of the Library’s intent to sole source this requirement to the business listed herein;   Synopsizes the requirements in accordance with the FAR; and   Publically posts the approved Justification and Approval (J&A) in advance of the contract award rather than after award. As a result, a second posting of the J&A is not required after the award has been made.

As a result of this public posting, this shall be the only notice issued. A separate award notice and a separate J&A posting shall not be performed, as all public information is being accomplished via this public notice.

The following attachments are included in this notice:

Attachment 1: Draft Statement of Work Attachment 2: Sole Source Justification (Redacted for Public Release)

No further notices shall be pursued at this time regarding this contracting action.

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