Salem Civicplus #ITB #2027-011

On-demand delivery of MERV-rated air filters for City of Salem facilities

The City of Salem Purchasing Department is seeking suppliers for on-demand air-filter deliveries to municipal facilities. - Buyer: City of Salem, Virginia — Purchasing Department. - Procurement: As-needed supply and delivery for City-owned and City-maintained facilities; estimated annual quantities are for evaluation and are not guaranteed. - Requested filters: - MERV 8 pleated panel filters: 89 listed sizes, estimated quantities in cases. - MERV 13 pleated panel filters: 3 listed sizes, estimated quantities in cases. - MERV 8 external media link (tri-fold) filters: 8 listed sizes, estimated quantities in individual filters. - Requirements: Filters must be new and first quality, meet the required MERV rating and UL 900 listing or equivalent, and be kept in stock for prompt delivery. Tri-fold filters must arrive ready to install without field assembly. Delivery is to Salem, with freight included in unit prices. - OEMs and vendors: No filter manufacturer, OEM, brand, or vendor is named in the provided materials. The City of Salem is the government buyer. - Term: One initial year, with up to four additional one-year renewals by mutual written agreement; maximum potential term is five years. Prices for the initial term are firm, and renewal increases are capped at 3% if approved. - Estimated value: Not stated in the provided materials; the range below is a planning estimate only.

Description

The City of Salem is seeking bids to furnish and deliver air filters on an as-needed basis for City-owned and City-maintained facilities. Items include MERV 8 and MERV 13 pleated panel filters and MERV 8 external media link (tri-fold) filters in the specified sizes and estimated annual quantities. Filters must be new, first quality, UL 900 Listed, kept in stock, and delivered F.O.B. Destination, Salem, with freight and delivery included in unit prices. Award is based on the lowest Grand Total Bid Price from a responsive and responsible bidder meeting specifications; the initial one-year contract may be renewed for four additional one-year terms by mutual written agreement.

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