SAM #36C25927R0005

Onsite Radiation Safety Officer Services for Eastern Oklahoma VA Health Care System

The Department of Veterans Affairs is seeking onsite radiation-safety coverage for the Eastern Oklahoma VA Health Care System. - Government buyer: Department of Veterans Affairs, Veterans Health Administration (VHA), Eastern Oklahoma VA Health Care System (EOVAHCS). Contracting office: Network Contracting Office 19 (NCO 19), Healthcare Resources Branch; the QASP identifies NCO 19 Healthcare Resources as the Contracting Officer and EOVAHCS as the Contracting Officer’s Representative. - Locations: Jack C. Montgomery VA Medical Center in Muskogee, and the Ernest Childers VA Outpatient Clinic and James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. - Requested services: Qualified onsite Radiation Safety Officer (RSO) coverage, estimated at 156 hours per year (line items 0001, 1001, 2001, 3001, and 4001), plus quarterly audits and radiation-dose calibration estimated at 16 hours per year (line items 0002, 1002, 2002, 3002, and 4002). These estimates apply to the base year and each of four option years. - RSO responsibilities: Oversee the radiation protection program; chair and support the Radiation Safety Committee; conduct radiation surveys and dosimetry monitoring; provide training and audits; oversee equipment quality assurance and protocol compliance; support construction and shielding reviews; and respond to radiation-related issues. - Notable requirements: Maintain program documentation and complete scheduled surveys; submit dosimetry reports within 7 calendar days of receiving badge data; provide committee documentation within 10 business days after meetings; report incidents initially within 24 hours and submit full reports within 10 business days; and respond onsite within 2 hours when required. The QASP specifies quarterly reporting and sampling, with stated acceptable quality levels of 99% for committee support and 98% for equipment QA and protocol compliance. - Term: One base year with four option years, for up to five years total; an additional extension of up to six months may be available. No specific calendar dates are included here. - OEMs and vendors: No commercial OEMs, vendors, or named service providers are identified. No equipment products or product quantities are requested.

Description

The Contractor shall furnish key personnel to provide services necessary to perform onsite Radiation Safety Officer (RSO) duties for the Eastern Oklahoma Veteran Affairs Health Care System (EOVAHCS). The RSO will oversee the daily operations for the facility, performing all duties associated with that role. The RSO position is a director-appointed position and answers directly to the Chief of Staff (COS) or designee. The RSO is responsible for all radiation-related issues that are associated with the Eastern Oklahoma Veteran Affairs Health Care System (EOVAHCS).  The RSO will establish and implement radiation safety procedures commensurate with the use of fluoroscopy and reviewing them periodically to ensure their conformity with Federal Radiation Safety Regulations VHA directive 1105.02. Ensuring regulatory standards for radiation safety and medical physics practices are followed throughout the facility in accordance with: VHA-Directive-1105.02-Nuclear-Medicine-and-Radiation-Safety-Services.aspx

D 1105 Management of Radioactive Materials for SharePoint_20251126.pdf

VHA 1129 Directive.pdf and

10 CFR 35.2 (see RSO definition: experienced RSO) or 10 CFR 35.50 and 35.59 (for a new RSO)

NUREG-1556, Vol. 9, Rev. 35 CFR § 731.106

https://www.ecfr.gov/current/title-5/chapter-I/subchapter-B/part-731/subpart-A/section-731.106.

Place of Performance: Services shall be provided onsite at the following Eastern Oklahoma Veteran Affairs (VA) Health Care System (EOVAHCS) locations:

Jack C Montgomery Veteran Affairs Medical Center, located at 1011 Honor Heights Dr.,  Muskogee, OK 74401 Ernest Childers Veteran Affairs Outpatient Clinic, located at 8921 S Mingo Rd Tulsa, OK, 74133 James Mountain Inhofe Veteran Affairs Medical Center, located at 440 S Houston Ave, Tulsa OK, 74127

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