Arkansas Department Of Transportation Ardot #Request For Information

ARDOT market research for Local Programs grant management software

The Arkansas Department of Transportation is gathering market information on grant management software for its Local Programs Division. - Buyer: Arkansas Department of Transportation (ARDOT), Local Programs Division; the Equipment and Procurement Division issued the RFI on its behalf. - Purpose: Market research and planning only. Responses do not constitute a contract award or purchase commitment. - Requested solution: A grant management system for federal and state programs, supporting the process from application through award and post-award project tracking. No specific OEM, product, part number, or quantity is identified. - Key capabilities: Online applications; configurable review, scoring, funding, approval, and award workflows; role-based access; messaging; dashboards, reporting, and data export; document and financial management; project milestones, reminders, and compliance tracking. - Notable technical requirements: Support uploads of at least 1 GB; caching and offline editing; daily incremental and weekly full backups; data validation and deduplication; and integrations with Esri, Microsoft Office Suite, and Oracle. Security, accessibility, scalability, availability, modularity, system integration, testing, training, and support are also requested considerations. - Implementation information requested: Respondents are asked to describe deployment and cloud options, implementation, transition and data migration, maintenance, training, support, qualifications, and comparable government deployments. An optional prerecorded demonstration may be provided. - OEMs and vendors: No software OEMs, solution vendors, or specific products are named in the provided materials.

Description

The Arkansas Department of Transportation’s Local Programs Division is seeking information from qualified vendors about the marketplace availability of grant management software solutions. The envisioned system would provide an online portal for federal and state grant applications and support project progress tracking, document submissions, and projects originating both inside and outside grant cycles. The RFI also describes requirements related to program administration, application review, awards, post-award administration, integrations, security, accessibility, and support. This RFI is for information and planning purposes only; it is not a solicitation for a contract, and no contract will be awarded based on responses.

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