Steuben County Civicplus #GC-26-024-P

Steuben County warming center operation services

Steuben County is seeking an operator for one or more warming centers serving adults during the Code Blue season. - Government buyer: Steuben County, Department of Social Services; Purchasing Department. The Health Services, Health & Education Committee is also identified in the solicitation. - Service requested: Open and operate one or more safe, clean, well-maintained warming centers in Steuben County. Locations should be centrally located near bus routes, grocery stores, and other services; the County may consider multiple locations. - Capacity and hours: Each center may serve up to 30 adults, with lower capacity considered. Normal operations are overnight, with service extended to 24 hours during sustained temperatures below 32°F. Children are not included in the stated service population. - Center provisions: Provide cots, showers, laundry access, snacks and light meals, microwave access, running water, a sink, and a coffee pot. Arrange transportation to the center and to necessary services upon release. - Staffing and safety: Provide staff supervision and referrals, trained private security, safety locks, surveillance cameras, and documented admittance, evacuation, and emergency procedures. Use de-escalation and culturally sensitive, trauma-informed practices, and support people with special needs. - Coordination and reporting: Accept Department referrals unless at capacity or otherwise mutually agreed; coordinate walk-ins; conduct individual needs assessments for HMIS; report daily numbers and serious incidents; and provide bi-weekly census, incident, transportation, and staffing reports. - OEMs and vendors: No OEMs, vendors, or product brands are named. No specific products, part numbers, or product quantities are requested.

Description

Steuben County is requesting competitive sealed proposals to open and operate a warming center centrally located near bus routes, grocery stores, and services. The center will accommodate the Code Blue Season from December 1, 2026, through April 15, 2027, in accordance with 18 NYCRR Social Services Law 304.1; multiple locations may be awarded. Proposal pricing must include all costs associated with the proposed services, including staffing, facilities, travel, labor, materials, and equipment. Proposals are due November 16, 2026, at 1:30 p.m. local time.

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