Oregon Buys #S-Q10026-00018175

MID seeks irrigation facility relocation services for ODOT bridge project

Medford Irrigation District is seeking services to relocate irrigation facilities affected by an Oregon Department of Transportation bridge project. - Government buyer and project - Medford Irrigation District (MID), Department Q1002601, is the soliciting agency; the work concerns the ODOT K23548-OR238 Griffin Creek Bridge project in Central Point, Oregon. - Oregon Department of Transportation (ODOT), including Region 3 and its Right of Way Section/State Utility Liaison, is involved in project coordination and reimbursement. Nicole Frankl is named as ODOT’s State Utility Liaison. - Services requested - Professional engineering, design, construction management, and/or construction services to plan and carry out relocation of MID irrigation facilities. The delivery approach may be design-only, design-build, construction-only, or force-account support. - Work may include reviewing plans and records, surveys and potholing, preparing relocation plans and cost estimates, permitting, construction and inspection support, as-built documentation, and reimbursement records. - The relocation concept calls for placing MID pipe at least 30 feet from the bridge wing wall and at least 4 feet farther from the highway. Irrigation service must be protected or restored, and disruption minimized. - Important requirements - Preserve ODOT/FHWA reimbursement eligibility. Eligible work is reimbursed at actual cost, subject to approvals and applicable cost limits; betterments must be separated from reimbursable work. - Obtain required written ODOT authorization before beginning reimbursable work. A relocation package must be reviewed and approved before construction is authorized. - Comply with Buy America requirements for permanently incorporated iron and steel, and maintain itemized, verifiable, audit-ready cost records for labor, equipment, materials, subcontractors, travel, and overhead. - The attached preliminary engineering authorization identifies a reimbursement cap of $22,680 for that phase; this is not a stated total contract value. - Proposals are evaluated on experience, technical approach, team qualifications, schedule, and cost; the proposal limit is 25 pages. - Products identified in project plans - No products are specified for MID’s requested relocation scope. Separate bridge-project plans list guardrail, erosion-control, gate, and related site-work items; these are included below because they appear in the attachments, but no part numbers or product manufacturers are identified. - OEMs and vendors - No commercial OEMs or vendors are named. Midwest Guardrail System is identified as a system type, not a manufacturer. - Performance - Relocation is to be completed by the stated project deadline. The broader contract duration and option periods are not specified in the solicitation. The related ODOT utility agreement runs through completion and final payment, subject to a five-year maximum.

Description

Medford Irrigation District seeks proposals for professional engineering, design, construction management, and/or construction services to relocate District irrigation facilities that conflict with an ODOT highway improvement project. The work concerns the K23548-OR238 Griffin Creek Bridge-MID Relocation and is anticipated to be eligible for reimbursement through ODOT’s Utility Relocation Program and applicable federal regulations. The selected firm may provide design, construction, or related services and must comply with ODOT/FHWA reimbursement, documentation, and Buy America requirements. Relocation work is to be completed by February 15, 2027.

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