Clackamas Community College Bidlocker #6580

Replace three double-faced outdoor LED message centers at Clackamas Community College

Clackamas Community College is seeking proposals to replace outdoor electronic message centers at its Harmony and Oregon City campuses. - Buyer: Clackamas Community College District, Purchasing office; the solicitation identifies Elizabeth Cole, Purchasing CCC. Locations are Harmony Campus in Milwaukie and Oregon City Campus. - Procurement: Three double-faced outdoor LED electronic messaging centers (EMCs), one at Harmony and two at Oregon City. Each sign has two display faces, for six faces total. No new display OEM, model, or part number is specified. - Display requirements: Commercial-grade LED displays with internal hardware, power supplies, mounting brackets, and integrated cellular/cloud communication hardware. Proposals should compare pixel-pitch options, including 8 mm or higher-resolution configurations. Vendors must verify existing cabinets, structures, and electrical connections in the field. - Locations and existing display details: Harmony main entrance, replacing both faces of an existing 85-panel Samsung XPS120 array (listed as 12,880 pixels, 64x40); Oregon City side entry, replacing both faces of an 83-panel Samsung XPS120 array (listed as 12,848 pixels, 64x24); and Oregon City main entry, replacing both faces of a 223-panel Samsung XPS120 array (listed as 35,248 pixels, 176x24). These describe legacy equipment, not required new part numbers. - Named OEMs and vendors: Samsung/Prismview equipment is being removed. Clackamas Community College will retain its BrightSign media players, Cradlepoint IBR600C equipment, AT&T SIM cards, and existing HDMI extenders, splitters, and switchers. The new displays’ manufacturer is not designated. - Connectivity and operation: The new system must support cellular data and factory-configured cloud connectivity, operate independently of the College’s LAN unless otherwise specified, and use College-provided primary electrical power. - Required work: Remove and appropriately recycle or dispose of legacy equipment and debris; deliver, install, electrically test, and commission the new displays; coordinate site access, staging, traffic control as needed, and crane placement; calibrate color and brightness; resolve punch-list items; and provide manuals, warranty documents, and maintenance guidance. Include CMS onboarding and browser-based training for designated College staff. - Optional pricing: Lifetime or multi-year cellular data plans; a 60-month full-service repair and maintenance agreement covering parts, labor, inspections, and emergency service; and structural adjustments, filler panels, cabinet modifications, or replacement cabinets. - Other project requirements: Proposals are lump-sum and should account for applicable permits, labor, materials, and prevailing wages. The vendor is to propose the project schedule.

Description

Clackamas Community College is seeking proposals to replace three outdoor electronic messaging boards at its Harmony and Oregon City campuses. The selected vendor will procure and install commercial-grade LED display systems, related hardware and cellular/cloud connectivity, and remove and dispose of legacy equipment. Work includes field verification, installation and commissioning, software onboarding and training, and project closeout. Proposals are requested as lump-sum bids and must include prevailing wages, schedule, applicable permit costs, and labor and materials.

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