Minnesota Supplier Systems #2000018752

Minnesota BCA Financial Crimes Task Force conference venue, lodging, catering, and event services

Minnesota is seeking a venue and full-service event support for two Bureau of Criminal Apprehension Financial Crimes Task Force conferences. - Government buyer: State of Minnesota, Department of Administration, Office of State Procurement, on behalf of the Minnesota Department of Public Safety, Bureau of Criminal Apprehension (BCA), and the Minnesota Financial Crimes Task Force. Karen E. McIntyre is named in the solicitation materials. - OEMs and vendors: No OEMs, product manufacturers, or service vendors are named. - Core requirement: Provide a Minnesota venue and related lodging, meeting rooms, catering, parking, audiovisual equipment, and event support for two three-day conferences, each estimated at 250 attendees. - Location and facility requirements: The venue must be within 35 miles of the Post Office at 422 Laurel Street in Brainerd, Minnesota. Casinos are excluded. Lodging, conference facilities, and parking must be within one-quarter mile of one another, or shuttle service must be provided at no additional cost. Facility accessibility, adequate space, secure storage, setup, and parking are also required. - Meeting setup: Registration and exhibitor areas; a general session room for 250; and four breakout-room setups. Requirements include tables, chairs, stage and podium equipment, LCD projectors with wireless presenters, screens, microphones, mixer systems, speakers, electrical access, and Wi-Fi. AV equipment must be tested and technical support provided; the State may use its own AV equipment without fees or penalties. - Lodging and food service: The price schedule includes a total of 510 room-block assignments across the two events, with estimated blocks of five rooms before each conference and 250 rooms during each conference. Catering covers breakfasts, breaks, lunches, dinners, and all-day beverages for approximately 250 attendees per event. Dietary options and allergen labeling are required. - Pricing and quantities: Room, facility, food, beverage, gratuity, tax, surcharge, parking, and other charges must be itemized. Attendance, lodging, and meal needs are estimates; the State does not guarantee minimum room or meal purchases. - Term: Anticipated contract term is approximately 19 months, with an option to extend for up to 31 additional months. The services are for two conference events; this is not an annual subscription.

Description

The State of Minnesota is seeking proposals to establish a contract for the Bureau of Criminal Apprehension Financial Crimes Task Force Criminal Investigation Conference, including conference facilities, meeting rooms, catering, and lodging. The events are scheduled for April 7–9, 2027, and April 26–28, 2028, with facilities required to be within 35 miles of the Post Office at 422 Laurel Street, Brainerd, Minnesota. Attendee counts are estimates, and the State does not guarantee minimum lodging rooms or meals or adjust prices if attendance is lower than estimated. Casinos are excluded from responding, and proposals must be submitted electronically through the SWIFT portal.

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