Ozark R-Vi School District Civicplus #283

Ozark HVAC preventative maintenance, installation, and repair services

The City of Ozark is seeking contractors to maintain and service HVAC equipment across City facilities. - Government buyer: City of Ozark, Missouri — Office of the City Clerk. - Scope: Preventative maintenance, new HVAC installations, and as-needed repairs. Contractors provide labor, tools, materials, machinery, and safety equipment; repair work is priced on a time-and-materials basis. - Maintenance requirements: System checks and major-component maintenance; inspect or change air filters and inspect or clean air-intake ducts quarterly; maintain equipment under warranty; provide written inspection reports and on-site evaluations with recommendations. - Service response: Emergency service is described as available 24/7, with response requirements stated as both within 60 minutes and within six hours of notification. The bid documents contain differing response times, so the applicable requirement should be confirmed. - OEM / named company: Dectron is named in the requirement for a Dectron-trained technician to service the natatorium unit at the Ozark Community Center. No specific HVAC models, part numbers, or equipment quantities are provided. - Award structure: The City may make multiple awards to cover different types of HVAC units. No purchase quantities are specified. - Contract term: One initial year with two additional one-year renewal options in the solicitation. A draft contract template separately allows up to three one-year extensions; the final executed term should be confirmed. - Estimated value: No value is provided in the source documents; a broad planning estimate for the potential contract is $50,000–$250,000.

Description

The City of Ozark is seeking sealed competitive bids from qualified and experienced HVAC contractors to provide preventative maintenance and service as needed at City facilities. Work includes ongoing preventative maintenance, new installations, and repairs to existing equipment, with repair and service proposals submitted on a time-and-material basis. The initial contract term is one year, with the City able to renew for two additional one-year periods. Attendance at the October 19, 2026 site walkthrough is mandatory.

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