City of Meriden #RFP027-31

Meriden motor vehicle identification and Grand List audit services

The City of Meriden is seeking a vendor to identify potentially taxable motor vehicles missing from its municipal Grand List and support the Assessor’s review. - Government buyer: City of Meriden, Connecticut; Assessor and Purchasing Department. The attached sample agreement names Brian P. Daniels as the City representative. - Named vendor and systems: Sally James LLC is named in the professional-services sample agreement. Quality Data Services (QDS) and Vision are cited as assessment-software compatibility references; NADA and J.D. Power are cited as vehicle-value references. No OEM or product manufacturer is specified. - Requested service: A vehicle identification and audit program covering vehicles kept in Meriden but registered out of state, unregistered locally, or otherwise omitted from the Grand List. The vendor will gather public and proprietary data, investigate cases, document evidence, and provide assessment-ready records. - Deliverables and support: A secure online audit portal with photographic evidence and compliance tracking; structured monthly or quarterly exports; taxpayer correspondence and inquiry support; review of taxpayer submissions; recommendations to the Assessor; and assistance with assessment corrections, appeals, and legal proceedings. Monthly progress reporting, project coordination, and records management are also required. - Requested data: License plate and registration jurisdiction; vehicle make, model, and year; estimated NADA/J.D. Power clean retail value; presumed owner or operator; verified local address; and sighting dates, times, and locations. - Key requirements: The vendor must describe its investigative methods and software, staffing, schedule, experience, municipal references, sample reports, insurance, and compensation. The City Assessor retains sole authority over taxability and assessments. Compensation may be contingency-based on resulting tax revenue, per validated vehicle added to the Grand List, or a hybrid. - Timing and term: The solicitation describes a one-year initial term with up to four one-year extensions. The sample agreement describes a three-year initial term with up to two one-year extensions; both provide for a maximum five-year term. The audit framework is expected to be operational within 30 days of award, with the first verified accounts delivered within 90 days. - Products and quantities: No product purchases, part numbers, or quantities are specified. The attachments also describe general consulting, meeting attendance, and reporting services.

Description

The City of Meriden is seeking a qualified external vendor to audit vehicles operating within the city that are registered out of state, unregistered locally, or otherwise omitted from the Grand List, and potentially subject to municipal property tax. The vendor will identify and investigate potentially taxable vehicles, document findings for the Assessor, support assessments and appeals, respond to taxpayer inquiries, and provide reporting and assessment-ready data through a secure portal or structured exports. The Assessor retains sole authority to determine taxability and whether an assessment is added to the Grand List. The initial contract term is one year, with up to four one-year extensions.

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