Illinois BidBuy #26-418DCFS-PROCU-B-53611

Illinois DCFS Federal Revenue Claiming and Systems Support Services

The Illinois Department of Children and Family Services is seeking a contractor to protect and improve federal funding claims and support the systems behind them. - Government buyer: Illinois Department of Children and Family Services (DCFS), Office of Federal Financial Participation, Office of Budget and Finance; procurement handled through the DCFS Procurement Department. - Scope of services: Prepare, review, validate, and submit claims and reports for Title IV-E, Title IV-B, TANF Emergency Assistance, Chafee and Education and Training Vouchers, Medicaid administrative claiming and Title XIX billing, and SSI/SSA trust operations. - Review adoption assistance and guardianship assistance (KinGap) eligibility and monitor eligibility and claimability. - Identify allowable but unclaimed federal revenue; maintain the Public Assistance Cost Allocation Plan and indirect cost rate proposal; and support audits, program reviews, compliance matters, and disallowances. - Maintain, enhance, and develop the MARS FFP applications, Emergency Assistance System, Home of Relative Reporting, Trust System, Claim and Reporting System (CARS), and Subsidy Tracking System, including legacy mainframe and web systems and interagency data exchanges. - Continuity and transition: Maintain uninterrupted quarterly and annual claiming, audit-ready documentation, and service continuity during contractor transition and the state’s CCWIS transition. Knowledge transfer, training, and transition planning are also required. - Historical scale: Annual program volumes cited include approximately $399.8 million in Title IV-E claims and $269 million in TANF Emergency Assistance maintenance-of-effort documentation. Medicaid administrative claiming and Title XIX billing are reported at approximately $19.6 million for maintenance and $6.5 million for administration. Historical eligibility workload includes 2,000–2,500 adoption reviews, 600–1,000 KinGap reviews, 16,000 youth in foster care, and 27,000 youth with active adoption or guardianship assistance. - Staffing and pricing: The pricing schedule requests fully loaded hourly rates for a project director; claiming, eligibility, and IT leads; eligibility specialists; research/policy and audit support staff; mainframe and web/.NET programmers; technical and administrative support; and fiscal consultants. Rates are firm and include all costs; no separate reimbursable expenses or populated prices are provided. - OEMs and vendors: No OEMs, product manufacturers, or contractor vendors are named. This is a services procurement; no product part numbers or product quantities are specified. - Participation goals: The solicitation identifies a 34% Business Enterprise Program participation goal and a 2% veteran small-business participation goal.

Description

The Illinois Department of Children and Family Services seeks a vendor to support federal revenue enhancement and claiming, including preparation and submission of federal claims and reports, eligibility reviews, cost allocation support, and audit and program-review assistance. The work also includes maintenance, enhancement, and development of the applications and systems that support federal eligibility and claiming. Systems identified include MARS FFP applications, the Emergency Assistance System, Home of Relative Reporting, Trust System, Claim and Reporting System, and Subsidy Tracking System. Offerors must submit technical and pricing responses as instructed, with pricing held unopened until evaluation of the technical proposal.

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