Richmond City Pblc Schools Opengov #26-7141-11

On-demand charter bus transportation for Richmond Public Schools

Richmond Public Schools is seeking qualified providers for on-demand charter bus transportation for school-related trips. - Government buyer: Richmond Public Schools (RPS), for the School Board of the City of Richmond; Procurement Department, with contract administration coordinated with the Department of Transportation. - Opportunity: RFP 26-7141-11 for district-wide, as-needed charter bus and shuttle services. No specific transportation vendor or vehicle OEM is named. - Services and trip types: Transport students, staff, teachers, and chaperones for school programs, field trips, athletic events, and academic activities. Trips are local (up to 50 round-trip miles), regional (51–150 miles), or long-distance (over 150 miles), with pickup and drop-off points within Richmond. - Vehicles: Full-size coaches should seat 47–55 passengers. Pricing is also requested for mid-size coaches seating 36–40 and activity/mini-buses seating 24–28. Except for certified Type A school buses, 12–15 passenger vans and SUVs may not transport schoolchildren. No vehicle quantities, makes, models, or part numbers are specified. - Pricing scenarios: A 40-mile, six-hour local trip; a 150-mile, ten-hour regional trip with two hours beyond the eight-hour base; and a three-day, 600-mile long-distance trip requiring a relief driver. Rates include daily base, per-mile, additional-hourly, and applicable relay-driver charges; scenario totals must include fuel, drivers, bus captains when needed, gratuities, and other service fees. - Notable requirements: Providers need at least two years of primary charter transportation experience and must describe their fleet, maintenance, accessibility, and safety practices. Required safeguards include five years of safety records, driver and bus-captain background checks and drug screening, appropriate licensing and training, accident reporting, and plans for breakdown replacement. Vehicles must be clean and maintained; lavatories must be serviced before trips. Reasonable ADA accommodations are required on request, as are Wi-Fi video viewing and electrical outlets without extra charge when requested. Drivers may not use personal communication devices while driving; smoking is prohibited on buses and RPS grounds. - Operations and evaluation: Itemized trip quotes are due within five business days of request. An RPS purchase order confirms a trip, and no trip deposit is required. Proposals are evaluated on technical approach (40%), qualifications and experience (35%), and price (25%). - Contract period: Initial term of 24 months, with up to four successive one-year renewals by mutual written agreement; an extension of up to 11 months may be used to complete work already underway. This is not an annual subscription. - OEMs and vendors: No OEMs or contractor vendors are identified in the provided materials.

Description

Richmond Public Schools seeks qualified charter bus vendors to provide safe, supplemental transportation for students, staff, and chaperones on an as-needed basis. Services support local, regional, and long-distance trips for school programs, including athletic events, academic competitions, and field trips, with pick-up and drop-off locations within the City of Richmond. The solicitation establishes fixed-price/term contracts, and RPS may make multiple awards. The initial contract term is 24 months, with up to four one-year renewals by mutual written agreement.

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